Procurement Administrator

Joseph Gallagher Limited; Orsett; On-site; GBP 60,000 - 80,000; Full time

Job summary

A family-owned Civil Engineering business in Orsett is seeking a Procurement Administrator responsible for maintaining accurate records across project sites and providing administrative support to the procurement function. The ideal candidate will have strong organizational, communication, and IT skills, with experience in database maintenance. This role offers the opportunity to contribute to a safety-centric culture in a dynamic work environment.

Qualifications

• Experience of maintaining databases.
• Strong organization and prioritization skills.
• High levels of data accuracy and attention to detail.
• Excellent time management skills.

Responsibilities

• Liaising with project sites to maintain accuracy of records.
• Updating and maintaining the database with hire information.
• Raising or amending orders for plant and materials.
• Resolving queries with procurement and accounts payable teams.

Skills

Database maintenance

Organization skills

Communication

Attention to detail

IT skills

Time management

Job description

Job Details

Job Role : Procurement Administrator

Function : Procurement

Job reports to : Head of Procurement

Location : Orsett (Head office)

Salary : Competitive (DOE)

Contract : Temp to Perm

Job Purpose

The Procurement Administrator is responsible for liaising with project sites to maintain a high level of accuracy in record keeping for all hired plant, materials and equipment, both internally and externally provided. Providing an efficient, effective administrative service to the procurement function and both its internal and external customers.

Key Accountabilities

• Liaising with project sites to maintain a high level of accuracy of records for all hired plant and equipment both internal and externally provided.
• Responsible for updating and maintaining the database with ‘Off Hired’ dates and references provided by the project sites and suppliers for external plant hire.
• Accurately maintaining the database of plant at all project sites including head office by recording movements both to and from project sites.
• Raising or amending orders under direction of the Buyers. Orders will be for both plant and materials with both internal and external providers.
• Resolving queries with project sites, procurement and accounts payable teams with respect to items which have been billed to sites.
• Maintaining the in-house catalogue of available plant and materials.
• Preparing reports as required for Senior Management teams.
• Delivering on ad-hoc requests, as directed by the Head of Procurement.
• Run reports to monitor PO compliance.
• Supporting the team in all other duties as directed by the Team Supervisor
• Producing monthly financial records detailing individual supplier spend
• Upkeep of ASL - ensure that supplier accreditations and certificates are kept up to date

Qualifications

Essential

• Experience of maintaining databases
• Strong organisation and prioritisation skills and the ability to work under pressure and to deadlines.
• Strong and confident communicator with ability to build effective relationships at all levels and with remote teams.
• High levels of data accuracy and attention to detail
• Have a high level of numeracy and IT skills
• Ideally have previous experience of working with purchasing and procurement systems. Any Purchasing qualifications will be an advantage, but they are not essential.
• Have strong organisational skills and attention to detail.
• Work well within a busy team.
• Have excellent time management skills.
• Role model for the Joseph Gallagher group’s behaviors and embed safety culture.

Desirable

• Knowledge and / or experience of working in a construction business environment
• Experience on Coins system

Company Background

The Joseph Gallagher Group is a family owned Civil Engineering business that delivers expertise whilst putting client satisfaction at the core of the business. Built on a personal reputation for honesty and quality, we understand the actions we take affect the communities and environments we operate in.

LIFE Culture

We’re promoting a culture change within the industry and demonstrating initiatives to dramatically improve Health, Safety and Wellbeing. In 2014, we launched our award-winning cultural safety programme (LIFE) which is deeply embedded into the company’s DNA and core values.

Disability Confident Committed

We are a disability confident employer and we're committed to providing equal opportunities in employment. All individuals will be treated in a fair and equal manner and in accordance with the law regardless of gender, marital status, race, religion, colour, age, disability or sexual orientation.

Reasonable Adjustments

We want to make our recruitment processes accessible to everyone, so if there is any way that we can support you to enable you to be the best you can, please contact the HR team at [e-mail].