Procurement & Administration Assistant

Carwow Ltd; Wokingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading automotive technology company based in Wokingham is seeking a Procurement and Administration Assistant to support their leasing team. The role entails managing offers, updating pricing, and supporting sales while fostering strong relationships with customers and suppliers. Ideal candidates will have experience in the vehicle leasing industry and be proficient in Microsoft Office tools. Competitive compensation package and inclusive benefits offered.

Benefits

Competitive compensation package

28 days holiday plus bank holidays

Employee-friendly share options

Pension scheme with company contribution

Vitality private healthcare insurance

Life Assurance

Monthly mental wellbeing coaching

Generous learning and development budget

Home office budget

Qualifications

• Experience working in a similar role within the vehicle leasing industry.
• Strong negotiation skills and ability to meet targets.
• Excellent attention to detail and communication skills.

Responsibilities

• Manage day-to-day administration duties for the leasing team.
• Support sales team in procuring and processing orders.
• Maintain supplier databases and stock inventory.

Skills

Negotiation skills

Organizational skills

Communication skills

Emotional intelligence

Ability to work under pressure

Self-driven

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

OUR MISSION

To become the car-changing destination of choice. By combining technology, media and deep automotive expertise, we've turned how people buy, sell, advertise and lease cars on its head.

What started as a simple reviews site is now one of the largest online car-changing destinations in Europe. Last year alone we grew over 50% with nearly £3bn worth of cars bought on site, while £1.8bn of cars were listed for sale through our Sell My Car service.

In 2024 we went big and acquired Autovia - creators of AutoExpress and Evo magazines - doubling our audience overnight. Together we now have one of the biggest YouTube channels in the world with almost 10m subscribers and over 1.1 billion annual views, while we sell 1.2 million print copies of our magazines and have an annual web content reach over 350million.

And we're a long way from done!

YOUR MISSION

We're looking for a talented individual to join our Ops team within the Carwow Leasey division in Winnersh with the objective of supporting our leasing team with procurement and administration duties.

The role involves managing the special offers for the leasing team, updating ratebooks and pricing for the website, and conducting any administrative tasks for our customers.

A large part of the job is building and maintaining strong relationships with customers, strategic leasing funders, and suppliers, helping to drive results for Leasey.

KEY RESPONSIBILITIES

The Procurement and Administration Assistant role is very much a 'hands-on' role, where we are looking for someone to work closely with the Procurement and Administration Manager, and to be proactive in developing and supporting the growth of the department, establishing efficient processes in line with the growth of the business unit.

• Day to day administration duties
• Order bank management and associated admin duties
• Supporting the sales team in procuring and processing orders
• Assist with the negotiation of rates, discounts and lead times on manufacturer vehicles, ensuring that the best terms are secured.
• Manage the suppliers, manufacturers and the subsequent agreed SLA's
• Maintain the rates and stock inventory
• Maintain supplier databases
• Maintain the CRM in line with the company processes
• Manage customer updates, documents and deliveries
• Adhere to all company policies, procedures and business ethics codes including anti-bribery policy.

KEY REQUIREMENTS

• Experience of working in a similar role within the vehicle leasing industry
• An ability to work under pressure and meet team targets
• Self-driven, focused, results and quality oriented
• Strong negotiation skills
• Work as part of a team or on your own initiative
• Good organisational & administration skills and able to prioritise workload based on business critical needs
• Reliable, resourceful, and approachable
• Excellent verbal and written communication skills / Telephone manner
• Excellent attention to detail and accuracy
• Strong emotional intelligence and people skills
• Entrepreneurial spirit with appetite for rapid growth organisation
• Knowledge of vehicle leasing and motor industry
• Solutions focused and proven ability to pro-actively determine a positive outcome
• Computer literate. Must be a proficient user of Microsoft suite of packages including Word, Outlook, Excel and PowerPoint, where needed.

INTERVIEW PROCESS

• Step 1 : Video call with a member of our Talent Team to find out more about your experience and why you want to work at Carwow
• Step 2 : 45 mins video-call with the Hiring Manager
• Step 3 : 45 mins in-person with the 2 members of our Carwow Leasey team
• Step 4 : Values Interview

WHAT'S IN IT FOR YOU

• Competitive comp package
• 28 days' holiday plus bank holidays, increasing to 35 with length of service, plus extras for house moves, weddings and more!
• Employee-friendly share options
• Pension scheme via Royal London - up to 5% company contribution
• Vitality private healthcare insurance
• Life Assurance - 4x annual salary
• Monthly coaching sessions with Spill - our mental wellbeing partner
• Inclusive parental, partner and shared parental leave including up to 20 weeks' full pay maternity and shared parental leave, and 8 weeks' full partner pay, as well as fertility treatment and pregnancy loss policies
• Bubble childcare support and discounted nanny fees for little ones
• Generous learning and development budget
• £500 home office budget

Diversity and inclusion is an integral part of our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position. We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.