Practice Manager

Hiring People; City Of London; On-site; GBP 30,000 - 45,000; Part time

Job summary

A reputable recruitment agency is seeking a highly organized and financially proficient Practice Manager to oversee financial operations and HR processes for a group of companies in London. This part-time role requires strong experience in financial planning and operational management. Responsibilities include budgeting, invoicing, and managing payroll. Apply for this flexible position offering 3-4 days a week or reduced hours.

Qualifications

• Strong experience in financial planning and operational management.
• Highly organized with a track record in financial sustainability.
• Experience in managing payroll and HR processes.

Responsibilities

• Oversee budgeting and cashflow.
• Prepare monthly invoices and monitor payments.
• Manage payroll and tax payments.
• Lead bookkeeping processes.
• Ensure timely completion of staff timesheets.

Skills

Financial planning

Forecasting

Operational management

Bookkeeping

HR processes

Job description

We are seeking a highly organised and financially proficient Practice Manager to oversee the financial operations, core administration, and HR processes across our group of companies: ROAR Architects, ROAR Interiors, and ROAR Assemble.

This is a flexible part‑time role (3‑4 days per week, or reduced hours over 5 days) suited to a candidate with strong experience in financial planning, forecasting, and operational management.

The role is integral to ensuring financial sustainability and long‑term growth across our three businesses:

• ROAR Architects – architecture and interiors
• ROAR Interiors – procurement
• ROAR Assemble – build

Key Responsibilities

Financial Management

• Oversee budgeting and cashflow
• Prepare and issue monthly invoices; monitor payment status and actively pursue overdue invoices.
• Track project profitability
• Manage payroll, pension submissions, and tax payments.
• Lead bookkeeping processes: collating receipts, reconciling transactions, and working with external accountants to prepare VAT returns and year‑end accounts.
• Report monthly to the Founders on cashflow and project profitability
• Prepare quarterly updates on overall balance sheet position.

Administration & Operations

• Oversee Streamtime project management system
• Ensure timely and accurate completion of staff timesheets.
• Manage the annual leave calendar, ensuring visibility and smooth workflow planning.

HR Support

• Maintain the office manual and ensure all HR‑related policies and procedures are up to date and clearly communicated.
• Coordinate employee review cycles (every 3‑6 months) and probation review processes.
• Assist with onboarding for new employees, including freelancers and work‑experience placements.

How to apply?

Please apply here.

If shortlisted, our agent Hiring People may ask you to complete a short video. Please be sure to check your JUNK.

Good luck!