Practice Assistant, Employment - (Part-time job-share - 0.4 FTE - Monday and Tuesday)

Baker McKenzie; City of Westminster; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading global law firm in Westminster is seeking a part-time Practice Assistant for their Employment practice. The role involves managing administrative support tasks for fee earners, including complex diary management and client intake processes. The ideal candidate will have experience in a legal or professional services environment, strong communication skills, and proficiency in Microsoft Office. This position offers a collaborative working environment focused on excellence.

Qualifications

• Experience working in a legal sector or professional services environment.
• Experience supporting fee earners or client teams within Employment practices.
• Familiar with Anti-Money Laundering (AML) and Client due diligence.
• Proficient through job-related training and experience.

Responsibilities

• Provide administrative support to fee earners.
• Manage and coordinate tasks such as meetings and travel.
• Act as a gatekeeper for diary and call handling.
• Support client intake processes.

Skills

Diary management skills

Communication skills (written and verbal)

Document management skills

Problem-solving

Team player

Proficiency in Microsoft Office Suite

Job description

Practice Assistant, Employment (Part-time - Monday and Tuesday) will provide efficient and effective administrative services to fee earners assigned (Partners, Senior Associates, and equivalents) with the Employment and Compensation practice group.

• Manage and coordinate all aspects of tasks assigned (e.g. meetings, events, travel, etc.)
• Client intake administration (e.g. Anti-Money Laundering (AML), engagement letters)
• Provide billing support to attorneys
• Act as a gatekeeper
• Complex diary management, call handling, and meeting organization for external meetings (utilizes General Admin Services (GAS) for internal meetings
• Manage the in-box, assist with email filing into iManage, and support with hard copy filing
• Support client activities by being in direct contact with clients and their assistants
• Build and coordinate relationships with Service Centers, other BM secretaries, and teams
• Utilize and review materials from Service Centers to ensure efficiency and accuracy
• Document production for urgent jobs that are not suitable to be done by Document Services
• Manage competing deadlines
• Liaise with courts and ensure accurate development of court documentation/bundles as required
• Provide administrative support at meetings, capturing outputs, and following up as needed; Action any assigned specific tasks/objectives as output of the meeting
• Support junior secretarial staff by acting as a mentor/buddy
• Undertake specific practice group tasks and requirements, Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.
  A good amount of experience working in a legal sector or other professional services environment
• Experience supporting fee earners or client teams within an Employment practice, including direct involvement with client intake, billing, and document management processes
• Familiar with Anti-Money Laundering (AML), Client due Diligence (CDD), and other compliance requirements relevant to Employment
• Proficient, through job-related training and work experience
• Proficient in using Microsoft Word, PowerPoint, Excel, Access, and Teams
• Strong diary/calendar management skills
• Strong document management skills
• Able to problem-solve based on standard ways of operating
• Able to manage competing tasks and demands
• Proactively seek to upskill
• Able to establish and maintain effective working relationships; a team player
• Strong communication skills, both written and verbal
  A high level of attention to detail in completing assignments
• At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.