Physical Assets Coordinator

Disney Parks and Resorts; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global entertainment leader is seeking a motivated individual for physical asset coordination in the UK. The role involves managing asset shipping, inventory tracking, and supporting logistics for promotional events. Candidates must demonstrate integrity in handling confidential information, possess strong communication skills, and be self-starters ready to work under pressure. Knowledge of archival practices is preferred. The position requires travel and a valid passport and driver’s license.

Qualifications

• Experience in coordinating live action physical production assets.
• Must have a valid passport and driver's license and be willing to travel.
• Knowledge of archival practices and physical handling preferred.

Responsibilities

• Support UK-based production asset coordinators with financial tracking for films.
• Troubleshoot online tracking software issues for various departments.
• Assist with asset storage operations and international shipping.
• Manage loan tracking, ensuring adherence to company policies.

Skills

Coordination of live action assets

Excellent oral and written communication skills

Ability to handle sensitive data

Ability to prioritize multiple projects

Self-starter, can-do mindset

Job description

Job Summary:

Lucasfilm is seeking a motivated, highly organized, and detail-oriented individual to assist in upholding the Lucasfilm physical asset management policies and procedures as well as supporting the efficient running of the Lucasfilm Physical Assets department. Reporting to the Manager, Physical Assets, the Coordinator will perform key administrative duties, coordinate asset shipping, help to manage asset storage locations and inventory tracking, as well as assist with logistics for promotional partner commercial shoots and other specialty events.

Responsibilities:

• Administratively supports UK-based production physical asset coordinators with the financial tracking of physical assets for UK-based feature film and series
• Presents technical instruction and helps troubleshoot issues with online tracking software to physical asset coordinators and various departments within each feature film and series
• Supports physical asset wrap efforts onsite at asset storage facilities with production physical asset coordinators
• Assists with asset storage facility operations and international asset shipping at facility locations
• Assists with the intake and storage of feature film assets, following proper storage procedures. Safely lifts and carries heavy items within facility locations
• Coordinates use of Lucasfilm production costumes and props for Lucasfilm, Disney, Licensee and Lucasfilm Partner events, live action and still photography shoots
• Tracks outgoing loans and prepare documents; ensuring that all props and costume loans are managed according to Lucasfilm policies and procedures
• Support promotional partner commercial shoots and events, as requested, ensuring that all physical assets are cared for and retained according to company policy.

Requirements:

• Experience coordinating the use of live action physical production assets.
• High level of integrity in handling proprietary and confidential information; promotes confidence with other employees in handling of sensitive data.
• Excellent oral and written communication skills.
• Ability to work calmly, professionally, and collaboratively, under pressure, and with a variety of personalities, including the Lucasfilm team, Disney teams, production companies, performers, and members of the Star Wars fan community.
• Ability to prioritize multiple, changing projects in a dynamic, sometimes high-pressure environment.
• Self-starter, with a can-do, solution oriented mindset.
• Must have a valid passport and driver's license and be willing to travel.
• Knowledge of archival practices and physical object handling preferred.
• Knowledge of Star Wars costumes, characters, creatures, and vehicles useful, but not required.

About Lucasfilm:

Lucasfilm is a global leader in film, television and digital entertainment production. In addition to its motion-picture and television production, the company's activities include visual effects, audio post-production and cutting-edge digital animation, interactive entertainment software, and the management of the global merchandising activities for its entertainment properties including the legendary STAR WARS and INDIANA JONES franchises. Lucasfilm Ltd. is headquartered in northern California.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney's stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company Limited , which is part of a business we call Lucasfilm.

The Walt Disney Company Limited is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.