Pharmacy Procurement Coordinator

Midlands Partnership University NHS Foundation Trust; West Midlands Combined Authority; On-site; GBP 27,000 - 31,000; Full time

Job summary

A leading NHS Trust in the West Midlands is seeking a Pharmacy Support Worker to join the Procurement Team. Responsibilities include supporting contract negotiations, managing procurement activities, and ensuring the timely supply of medications. Candidates should possess NVQ Level 2 in Pharmacy Services, along with extensive pharmacy hospital experience. This permanent full-time role offers a salary of £27,485 to £30,162 per annum.

Qualifications

• Extensive Pharmacy Hospital Experience.
• Experience with Final Accuracy Checking Award (desirable).

Responsibilities

• Manage procurement duties and co-ordinate the Pharmacy Procurement team.
• Ensure timely ordering and processing of invoices across various departments.
• Create and run procurement usage reports and identify stock issues.

Skills

Day to Day Rota Planning

Ability to work across various sites

Education

NVQ Level 2 In Pharmacy Services

Pharmacy Procurement Experience

Pharmacy Contracts & Mapping

Tools

Ascribe

Job description

Job Summary

We are delighted to advertise for a brand new and innovative role tailored to Pharmacy Support Workers supporting the Pharmacy Procurement Team. You will also support the dispensary team carrying out Final Accuracy Checking and dispensing with the appropriate training. The post holder will work as part of a dynamic Pharmacy procurement team in delivering an efficient and effective procurement service including the delivery of savings initiatives. Assist the Pharmacy Technicians for Procurement Services, undertaking procurement activity in the form of ordering, contract monitoring, financial reclaims, stock management and invoicing. Support the Pharmacy Procurement team in all aspects of administration, operational service and system development, as well as supporting the wider Pharmacy team with core duties.

Main duties

The post holder will support the Procurement team with Procurement duties, CMU contracting lines, contract negotiations and other projects with accurate, consistent, and meaningful data analytics. This will involve the management of CMU updates, monitoring and management of out-of-stock lines, off-contract reclaims and the updating of our Pharmacy systems. They will help co-ordinate the day-to-day workload of the Procurement Team, whilst supporting the Department carrying out core duties.

• To plan and co-ordinate the day-to-day workload of the Pharmacy Procurement ATOs2. To be responsible for the timely ordering of stock and processing of invoices on the Pharmacy computer system for the Pharmacy Departments across MPFT, Redwoods, St Georges and Haywood, and to also include Inclusion Services and the Sexual Health Services across MPFT.
• To create and run Power Bi, Ascribe, Commercial Medicines Unit (CMU), procurement usage reports and identify any stock issues.
• Support, Train and develop the staff working in Pharmacy Procurement Team.
• Liaise with the Wholesale companies, Pharmacists, clinics, and patients to resolve any issues and ensure timely supply of medication.
• To produce workload figures and monitor Key Performance Indicators to improve the service.
• To maintain the pharmacy computer system ensuring that drug contract prices are updated as required.
• To investigate and resolve supply problems and queries with orders and stock, purchasing in timely manner to minimise shortages.
• To maintain the manufacturers cant supply spreadsheet, communicating with the appropriate staff with supply issues.
• Manage critical medicines ensuring that stock is always available.
• To review and monitor stock and re-order levels to reflect current usage within the Pharmacy Departments across Redwoods, Haywood and St Georges Hospitals.
• To act as a contact point between pharmacy and the trust Finance Team.
• To assist in the accurate keeping of records for the procurement of unlicensed and imported medicines.
• To investigate, follow up and record any discrepancies with stock.
• To participate in the supply of stock medication via the ward top up services.
• To accurately pick and issue stock to Wards and Departments.
• To act upon Medicines and Healthcare Products Regulatory Agency drug alerts, producing any necessary information.
• To train, monitor and develop the role of new starting Assistant Technical Officers and Pre-Registration Pharmacy Technicians in Procurement, when necessary.
• Support the writing and updating of Standard operating procedures and training packs.
• Support to implement any new processes and training requirements for Pharmacy and ward/community teams.
• Review and update new Contract policies within Pharmacy Procurement, ensuring amendments are made in a timely manner.
• To play an active role with governance and Health and Safety.
• Support with data gathering for Audits.
• Participate in Pharmacy Research projects as required.
• Dispensary duties including dispensing & final accuracy checking of items.
• To support with core dispensary duties, including Bank Holidays and weekends.

About Us

Come and work with us at our award-winning NHS Trust, leading the way for trying new and better ways of working to help improve life for our local communities. We have around 9,000 staff who provide physical and mental healthcare, support for people with learning disabilities, and adult social care across Staffordshire, Stoke-on-Trent, Shropshire, and Telford & Wrekin. We also run regional and national services, including help for new parents (perinatal care), eating disorders, forensic services, sexual health, and support for people in prison with mental health, drug, or alcohol problems. We offer great career development for both clinical and non-clinical roles, with ongoing training and support to help you learn and grow. We are 'United in our Uniqueness' and committed to creating a workplace where everyone feels welcome and can be themselves, no matter their background or identity. We want our staff to feel supported and valued, and we aim to build a team that reflects the communities we serve. Together, we can make sure every voice is heard, and every difference is respected.

Please note, we may be required to close this vacancy early if we receive a high volume of applications

Please be aware that the use of artificial intelligence (AI) in completing application forms will be monitored to ensure fairness and transparency. If you have used AI you must state this in your application.

Details

Date posted: 09 September 2025

Pay scheme: Agenda for Change

Band: Band 4

Salary: £27,485 to £30,162 a year per annum

Contract: Permanent

Working pattern: Full-time

Reference number: 301-LBG-25-7432728

Job Location

St Georges Hospital, Corporation Street, Stafford, ST16 3AG

Job Description

Job responsibilities

• To plan and co-ordinate the day-to-day workload of the Pharmacy Procurement ATOs.
• To be responsible for the timely ordering of stock and processing of invoices on the Pharmacy computer system for the Pharmacy Departments across MPFT, Redwoods, St Georges and Haywood, and to also include Inclusion Services and the Sexual Health Services across MPFT.
• To create and run Power BI, Ascribe, Commercial Medicines Unit (CMU), procurement usage reports and identify any stock issues.
• Support, Train and develop the staff working in Pharmacy Procurement Team.
• Liaise with the Wholesale companies, Pharmacists, clinics, and patients to resolve any issues and ensure timely supply of medication.
• To produce workload figures and monitor Key Performance Indicators to improve the service.
• To maintain the pharmacy computer system ensuring that drug contract prices are updated as required.
• To investigate and resolve supply problems and queries with orders and stock, purchasing in timely manner to minimise shortages.
• To maintain the manufacturers cant supply spreadsheet, communicating with the appropriate staff with supply issues.
• Manage critical medicines ensuring that stock is always available.
• To review and monitor stock and re-order levels to reflect current usage within the Pharmacy Departments across Redwoods, Haywood and St Georges Hospitals.
• To act as a contact point between pharmacy and the trust Finance Team.
• To assist in the accurate keeping of records for the procurement of unlicensed and imported medicines.
• To investigate, follow up and record any discrepancies with stock.
• To participate in the supply of stock medication via the ward top up services.
• To accurately pick and issue stock to Wards and Departments.
• To act upon Medicines and Healthcare Products Regulatory Agency drug alerts, producing any necessary information.
• To train, monitor and develop the role of new starting Assistant Technical Officers and Pre-Registration Pharmacy Technicians in Procurement, when necessary.
• Support the writing and updating of Standard operating procedures and training packs.
• Support to implement any new processes and training requirements for Pharmacy and ward/community teams.
• Review and update new Contract policies within Pharmacy Procurement, ensuring amendments are made in a timely manner.
• To play an active role with governance and Health and Safety.
• Support with data gathering for Audits.
• Participate in Pharmacy Research projects as required.
• Dispensary duties including dispensing & final accuracy checking of items.
• To support with core dispensary duties, including Bank Holidays and weekends.

Experience

Essential

• NVQ Level 2 In Pharmacy Services
• Extensive Pharmacy Hospital Experience
• Pharmacy Procurement Experience
• Pharmacy Contracts & Mapping

Desirable

• Experience with Ascribe
• Final Accuracy Checking Award

Skills

Essential

• Day to Day Rota Planning
• Ability to work across various sites

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Midlands Partnership NHS Foundation Trust
St Georges Hospital, Corporation Street, Stafford, ST16 3AG
Website: https://www.mpft.nhs.uk