Pharmacy Band 3 Administrator

University Hospital Southampton NHS Trust; Southampton; On-site; GBP 24,000 - 27,000; Full time

Job summary

A major healthcare provider in Southampton is seeking a Pharmacy Band 3 Administrator to support the Pharmacy Administration Team. This role offers flexible working hours, Monday to Friday, and requires a good standard of education with administrative experience in a customer-focused setting. The successful candidate will demonstrate proficiency in Microsoft Office and medical terminology, contributing to a supportive environment with growth opportunities. Salary ranges from £24,937 to £26,598 per annum pro rata.

Qualifications

• Experience as an administrator/secretary in a customer-focused environment.
• Knowledge of medical terminology.
• Courses or further study demonstrating personal development.

Responsibilities

• Support the Pharmacy Administration Team day-to-day.
• Handle administrative tasks in a flexible working environment.

Skills

Literacy and numeracy skills

Administrative and organisational experience

Proficient in all aspects of Microsoft Office

Customer-focused environment experience

Education

Level 3 qualification in administration/customer service

Good standard of secondary education (GCSE)

RSA 2/3 word processing/typing

Diploma level qualification or equivalent experience

Job description

University Hospital Southampton NHS Trust

Pharmacy Band 3 Administrator

The closing date is 19 December 2025

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Main duties of the job

This role is to join the Pharmacy Administration Team within the Clinical Support Administration Service. It is a team of three who supports the wider Clinical Pharmacy Team working Monday to Friday each week. We are flexible in our approach to working hours. The post holder will report to the Pharmacy Admin Team Lead for day to day supervision.

About us

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

At UHS we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti‑discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

Job responsibilities

We are looking for someone to join a small team. We can offer you flexible hours working Monday to Friday.

Person Specification

Qualifications, knowledge and experience

• Good standard of secondary education with literacy and numeracy skills demonstrable to GCSE pass level or equivalent standard.
• Either Level 3 qualification in administration/customer service or equivalent experience Or Vocational Level 2 qualification in administration/customer service or an equivalent level of experience. And experience as an administrator or secretary in an organisation with a customer‑focused environment and able to use judgement to make decisions in order to solve problems/enquiries some of which are non‑routine and not straight Diploma level qualification or equivalent experience.
• RSA 2 word processing/typing or equivalent experience.
• Proficient in all aspects of Microsoft Office.
• Administrative and organisational experience.
• Knowledge and experience of secretarial or administrative procedures.
• Experience as an administrator or secretary in an organisation with a customer‑focused environment.
• Courses/further study attended to demonstrate evidence of personal development.
• Diploma level qualification or equivalent experience.
• RSA 3.
• Proficient in the use of all hospital computerised patient systems.
• Knowledge of medical terminology.

Trust Values

• Working Together
• Always Improving

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University Hospital Southampton NHS Trust

£24,937 to £26,598 a year (per annum pro rata)