Personal Assistant

CLD Recruitment (Leeds) Ltd; Leeds; On-site; GBP 30,000 - 36,000; Full time

Job summary

An established industry player is seeking a proactive Personal Assistant to support their team in Leeds. This role involves organizing schedules, managing communications, and ensuring that all tasks are completed efficiently. You will develop systems for tracking actions, assist with project logistics, and coordinate events, making a significant impact on the firm's operations. If you have a knack for organization and enjoy working in a dynamic environment, this position offers a fantastic opportunity to showcase your skills while contributing to a collaborative team. Apply now to become an integral part of this thriving firm!

Qualifications

• Proven experience as a Personal Assistant or in a similar role.
• Strong organizational and multitasking abilities.

Responsibilities

• Develop and maintain a system for tracking actions assigned to Partners.
• Schedule meetings and appointments based on priority and availability.

Skills

Organizational Skills

Communication Skills

Time Management

Problem-Solving

Education

High School Diploma

Relevant Experience

Job description

PA
Leeds
Up to £36,000

My Client, a well-established firm in Leeds, is looking to recruit a Personal Assistant to join their team.

Main Duties:

1. Develop and maintain a system for tracking actions assigned to Partners across various areas, including client work, business development (BD), team management, Partner-specific initiatives, and firm-wide projects.
2. Work collaboratively with Partners to regularly review progress on actions, ensuring deadlines are met and priorities remain aligned with business objectives.
3. Follow up on outstanding actions and provide timely reminders, offering support or solutions to remove barriers to completion where necessary.
4. Monitor inboxes for tasks requiring Partner action, including identifying important emails, answering where appropriate, forwarding emails where necessary, and noting actions and deadlines.
5. Help to organise inboxes (as per Partner preference) which may include filtering important emails, deleting junk mail, flagging, filing, etc.
6. Answer phone calls on behalf of the Partner, take messages, and divert calls as appropriate.
7. Schedule meetings and appointments based on priority and availability, aligning them with the Partner's goals and current business priorities.
8. Check for diary conflicts and ensure accommodations are made and noted, including travel, breaks (e.g., lunch), and other considerations.
9. Prepare and distribute agendas and documents in advance, gathering input from meeting participants on key discussion points and objectives.
10. Book accommodation and transportation for Partners and anyone travelling with the Partner.
11. Organise and coordinate both internal and external events, handling venue booking, catering, guest lists, and event materials.
12. Liaise with internal teams and external vendors to ensure seamless event execution.
13. Assist with specific tasks, such as preparing materials and completing actions, to support project requirements.
14. Help with project logistics, including tracking actions, scheduling meetings, and monitoring deadlines.

If you are an experienced Personal Assistant interested in this role, please apply ASAP!

CLD Recruitment (Leeds) Ltd is acting as an Employment Agency in relation to this vacancy. CLD Recruitment (Leeds) Ltd is an Equal Opportunities employer; we welcome applicants from all backgrounds.