Personal Assistant

Cushman & Wakefield; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global real estate services firm in London seeks a proactive Personal Assistant to support multiple stakeholders in a dynamic environment. The role involves coordinating diaries, overseeing invoicing processes, and arranging travel. Ideal candidates are detail-oriented, organised, and have strong communication skills. Proficiency in Microsoft Office is essential for this position, which requires the ability to work under pressure while maintaining collaborative teamwork.

Qualifications

• Proven ability to manage multiple priorities and stakeholders effectively.
• Strong communication skills, both written and verbal.
• Highly organised and detail-oriented, with a proactive approach.

Responsibilities

• Coordinate diaries, manage meeting requests, and respond to emails on behalf of a senior stakeholder.
• Oversee invoicing and billing processes, including data tracking and invoice submission.
• Arrange travel and accommodation bookings.

Skills

Time management

Strong communication skills

Organisational skills

Attention to detail

Proficiency in Microsoft Office

Job description

Job Title

Personal Assistant

Job Description

We are looking for a highly organised and proactive Personal Assistant to join our Offices Capital Markets team in London. This role offers the opportunity to work in a fast‑paced environment, supporting multiple stakeholders and contributing to the smooth running of day‑to‑day operations. The position will be split between our West End and City offices.

Key Responsibilities

• Coordinate diaries, manage meeting requests, and respond to emails on behalf of a senior stakeholder
• Oversee invoicing and billing processes, including data tracking, invoice submission, and document management
• Arrange travel and accommodation bookings
• Book meeting rooms and prepare agendas for both internal and client‑facing meetings
• Take minutes during meetings and assist with formatting documents, presentations, and proofreading
• Track signed agreements and update internal systems
• Process expenses and support general administrative tasks such as scanning, photocopying, and binding
• Maintain and update spreadsheets, schedules, and event attendee lists

Skills & Experience

• Proven ability to manage multiple priorities and stakeholders effectively
• Strong communication skills, both written and verbal
• Highly organised and detail‑oriented, with a proactive approach
• Comfortable working independently and as part of a collaborative team
• Ability to remain calm and focused under pressure
• Intermediate to advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)