Personal Assistant

AXA XL; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading global insurance firm is looking for a Personal Assistant to support the Leadership Team in their underwriting pillar. This varied role requires strong organizational skills and the ability to manage diary and meeting schedules. You will liaise with different internal stakeholders, provide administrative support, and coordinate strategic projects. Ideal candidates have prior experience as an Executive or Personal Assistant, excellent communication skills, and a collaborative approach. This position is crucial for facilitating the team's daily operation and achieving set goals.

Benefits

Comprehensive health benefits

Flexible working arrangements

Family-friendly leave benefits

Diversity and inclusion initiatives

Qualifications

• Prior experience as an Executive Assistant or Personal Assistant, preferably within Insurance.
• Excellent interpersonal & communication skills.
• Team-oriented with a collaborative approach.
• Analytical approach with high attention to detail.

Responsibilities

• Support with light diary management and meeting organization.
• Provide light administrative support and assistance on day-to-day activities.
• Handle requests for regular management & team meetings professionally.
• Establish liaison for Underwriting units' marketing and event support.
• Coordinate and follow up on strategic projects.

Skills

Interpersonal skills

Communication skills

Teamwork

Analytical skills

Organizational skills

Attention to detail

Adaptability

Education

Experience as Executive/Personal Assistant

Tools

MS Office

Job description

This role provides a fantastic opportunity to support the Underwriting Teams and Management. The role will be varied and is ideal for someone looking to work with a diverse and motivated team who are focused on partnering with our Regional Practise Leaders (RPL’s) to enact the regional Underwriting strategy; enabling all Underwriters to exploit full potential and drive profitable growth.

As a Personal Assistant, you will support the direct reports of the Retail CUO, who are part of the Leadership Team in the Retail underwriting pillar, in all tasks related to administration support. You will work closely with the team, organising their activity and accomplishing all that is needed to facilitate its day-to-day missions. You will utilise effective communication and relationship building skills as you work closely with the underwriters, internal stakeholders and various functions and departments within.

What you’ll be doing

What Will Your Essential Responsibilities Include

• Support with light diary management and meeting organization
• Provide light administrative support and assistance on day-to-day activities, handling respective issues and escalations.
• Using MS Office, handle requests for regular management & team meetings to a high level of professionalism and accuracy
• Establish position as the liaison point for the Underwritering units Marketing, event support and facilitation: Prepare and collate material & content; organise, manage logistics for events and all associated arrangements
• Support, coordinate, follow up on strategic projects as required
• Support secretarial duties of meetings such as Underwriting Meetings, Quarterly Business Review
• Activities will include any other reasonable task as within the remit of direct line management

You will report to a Regional Practice Leader within the Retail Leadership team.

What you’ll bring

We’re looking for someone who has these abilities and skills:

• Prior experience as an Executive Assistant or Personal Assistant, preferably within Insurance
• Excellent interpersonal & communication skills
• Team orientated with a collaborative approach
• Effective at meeting deadlines and working under pressure
• Analytical approach with high attention to detail
• Demonstrates a willingness to learn with the ability to use own initiative and judgment
• Excellent visualisation and presentation skills
• Ability to adapt to changing workloads with effective prioritisation

What we offer

Inclusion

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
• Robust support for Flexible Working Arrangements
• Enhanced family-friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Total Rewards

AXA XL’s Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do.

We’re committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience”, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society - are essential to our future. We’re committed to protecting and restoring nature - from mangrove forests to the bees in our backyard - by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far-reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day - the Global Day of Giving.

For more information, please see axaxl.com/sustainability.

Who we are

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business – property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com