Personal Assistant

Career Legal; Greater London; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading legal firm in Greater London seeks a skilled Personal Assistant to support Partners and Associates in a busy Private Client department. This hybrid role involves managing diaries, supporting client relationships, coordinating events, and overseeing compliance processes. Ideal candidates will have substantial PA experience, strong organizational and communication skills, and a proactive approach to problem-solving. This opportunity is perfect for those who thrive in a fast-paced, supportive environment and take pride in delivering exceptional service.

Qualifications

• 3+ years of experience as a Personal Assistant, preferably in a Private Client practice.
• Ability to manage complex diary scheduling and client communications.
• Exceptional attention to detail and organizational ability.

Responsibilities

• Manage diary and inbox for Partners and Associates.
• Build and maintain strong client relationships.
• Prepare documents and manage billing processes.

Skills

Strong PA experience

Outstanding organisational skills

Excellent communication skills

Strong IT skills

Proactive mindset

Job description

Private Client Personal Assistant London – Hybrid Working

We are seeking an experienced and proactive Personal Assistant to support a team of Partners and Associates within a busy and high-performing Private Client department. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys taking ownership, and is confident building strong working relationships with both colleagues and clients.

The Role

As a key member of the support team, you will provide high-level PA, organisational and administrative assistance, ensuring the smooth running of day-to-day operations. You’ll work closely with fee earners, taking initiative to improve processes, enhance client service, and maintain exceptional standards.

Key Responsibilities

Diary & Inbox Management

• Full ownership of complex diary management for Partners and Associates
• Proactively schedule internal/external meetings and resolve conflicts
• Monitor inboxes, prioritise emails, and draft responses where needed

Client Relationship Support

• Act as an alternative point of contact for clients
• Manage communications and coordinate follow-ups
• Build strong, professional client relationships

Business Development Coordination

• Assist with preparation for client pitches, events and networking
• Prepare briefing documents and research prospective clients

Matter Opening & Compliance

• Oversee client/matter opening processes
• Manage conflict checks, KYC/AML, and liaise with compliance teams

Meetings & Organisation

• Prepare agendas, meeting packs and accurate minute
• Track actions and ensure timely follow-up

Travel & Events

• Arrange travel and accommodation (including international), working with external travel support
• Coordinate internal and client events

Billing & Financial Administration

• Support monthly billing cycles, draft/edit invoices and monitor WIP
• Liaise with finance to resolve queries

Document & File Management

• Produce, format, and proofread documents to a high standard
• Maintain electronic and hard copy filing systems

Team Collaboration & Process Improvement

• Work closely with other PAs to ensure seamless support
• Identify opportunities to streamline processes and share best practice
• Assist with onboarding new team members

About You

The ideal candidate will have:

• Strong PA experience, ideally within a Private Client practice
• Outstanding organisational skills and attention to detail
• Excellent communication skills and a polished, professional approach
• Strong IT skills and confidence handling documents and dictation
• The ability to build trust with clients and internal stakeholders
• A proactive mindset, with confidence taking ownership and anticipating needs

This role suits someone who enjoys being a trusted partner to senior fee earners, thrives on variety, and takes pride in delivering a first-class service.