Personal Assistant

NWH Group; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading recycling and waste management company in Scotland is seeking a highly organized Personal Assistant to provide executive support to the Managing Director. The role involves managing schedules, preparing important documents, and being the first point of contact for communications. The ideal candidate is detail-oriented, a confident communicator, and proficient in IT. This position offers professional development and a supportive work environment.

Benefits

Training and professional development support

Career progression opportunities

Employee Benefit Scheme

Qualifications

• Detail-oriented with excellent organisational and time management skills.
• Confident communicator with strong written and verbal skills.
• Experience supporting Board-level executives is desirable.

Responsibilities

• Manage the MD’s diary and schedule meetings effectively.
• Prepare agendas, reports, and presentations for meetings.
• Coordinate travel and handle confidential information.

Skills

Organisational skills

Communication skills

IT proficiency

Discretion

Education

Business Administration or relevant experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Hours:Monday-Friday, 8am-5pm(with some flexibility required)

Location:Head Office, Mayfield

About The Role

We are looking for a highly organised and professional Personal Assistant to provide executive support to our Managing Director. This is a pivotal role that ensures the smooth day-to-day running of the MD’s office, enabling them to focus on strategic business priorities.

You will be the first point of contact for all communications, coordinate meetings and travel, and prepare important documents and reports for Board and senior management meetings.

This is an exciting opportunity to work closely with our leadership team and make a real difference in the success of the business.

Key Responsibilities

• Manage the MD’s diary, prioritising and scheduling meetings effectively
• Act as the first point of contact for all internal and external communications
• Prepare agendas, reports, and presentations for Board and management meetings
• Coordinate travel, accommodation, and itineraries
• Handle sensitive and confidential information with discretion
• Track deadlines, follow up on actions, and ensure completion
• Prepare expense claims, purchase orders, and other admin documentation
• Support the MD research, and data collation
• Liaise with other members of the Executive Team and Board as required
• Plan and coordinate key business events

What We’re Looking For

• Detail-orientated with excellent organisational and time management skills
• Professional when dealing with confidential or sensitive information
• A confident communicator with strong written and verbal skills
• Calm, composed, and able to manage competing demands and work under pressure
• Proactive with a “get up and go” attitude - able to make things happen
• Comfortable working with senior leaders and liaising across all levels of the business
• Proficient in IT (Outlook, Word, Excel, PowerPoint)
• Experience supporting Board-level executives, taking minutes, and coordinating events (Desirable)
• Business Administration or PA welcome (transferable skills also welcomed)
• A valid driving licence is required, as occasional travel to other depots may be necessary

What We Offer:

• Training and professional development support
• Opportunity to work closely with the Executive Team
• A collaborative and supportive working environment
• Access to company benefits and wellbeing initiatives
• Career progression opportunities within the business
• Employee Benefit Scheme
• Be part of a company committed to safety, sustainability, and supporting its people

Who Are We?

The NWH Group is one of the UK’s leading recycling and waste management businesses with a mission to change our industry for the benefit of the planet.

As a progressive, second-generation family business, we provide essential waste management services to the industrial, commercial, and construction industries. Our team of over 350 employees operates across ten sites in Scotland and North East England.

Come as You Are

The NWH Group is an equal opportunities employer. We value people as individuals with diverse opinions, cultures, lifestyles, and circumstances. All employees are covered by this policy, and it applies to all areas of employment including recruitment, selection, training,

deployment, career development, and promotion. These areas are monitored, and policies and practices are amended if necessary to ensure that no unfair or unlawful discrimination, intentional, unintentional, direct or indirect, overt or latent exists.

How to Apply

If you are interested in this opportunity and meet the requirements, please submit your application by emailing [e-mail]

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