Payroll Officer

Nhs Scotland; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent national health service in the UK is seeking a Payroll Specialist to provide expert payroll guidance and manage payroll services. The ideal candidate will hold an HND in Accounting and have extensive experience with payroll systems and NHS regulations. Responsibilities include handling complex payroll inquiries, managing payroll reports, and ensuring compliance with statutory requirements. This is a full-time, permanent role based in Glasgow, offering numerous employee benefits and a supportive work environment.

Benefits

27 days annual leave

Membership in NHS Pension Scheme

Paid sick leave

Occupational health services

Qualifications

• Demonstrable in-depth knowledge of payroll systems and statutory entitlements.
• Extensive working knowledge of NHS Terms and Conditions and local policies.
• Expert knowledge of payroll procedures and regulations.

Responsibilities

• Provides expert payroll guidance and support across all Payroll Services.
• Responsible for planning and managing daily workload and payroll reports.
• Investigate complex payroll inquiries and provide advice accordingly.

Skills

Payroll systems knowledge

Organizational skills

Leadership skills

IT skills

Attention to detail

Education

HND in Accounting

Chartered Institute of Payroll and Pension degree (years 1 and 2)

Job description

Applicants who do not meet the essential criteria will be considered under the Annex 21 training programme, where whilst undergoing training, they will be paid a % of the top of Band 5 and on completion of training will then move on to Band 5 scale.

The Role

• Provides expert payroll guidance and support within NHS Lanarkshire over the full range of Payroll Services. This role includes the essential link with relevant statutory agencies and the Scottish Public Pensions Agency.
• Directly responsible for planning and managing daily workload, preparing, analysing, completing and correcting all payroll reports and transactions whilst adhering to strict deadlines.
• Directly responsible for auditing other post holder's payroll reports and transactions, calculations and amendments whilst adhering to strict deadlines.
• Investigate complex payroll enquiries, aiding and advice to all employees, managers and external agencies.
• Ensure financial timescales and legal requirements are adhered to while analysing, auditing and processing all payroll related responsibilities.
• Provide advice to both internal and external services ensuring all relevant statutory legislation and local procedures are adhered to.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

• HND in Accounting or the successful completion of years 1 and 2 of the Chartered institute of Payroll and Pension degree or demonstrable in-depth knowledge of payroll systems, processes, statutory entitlements and tax deductions typically acquired through on the job training.
• Significant experience and theoretical knowledge required through training and educational course work appropriate to role.
• Extensive working knowledge of NHS Terms and Conditions, National and local policies and departmental procedures. impacting a wide range of professionals within a disparate service.
• Extensive working knowledge of employment and taxation legislation PAYE, National Insurance, maternity, sick pay and working time directives.
• Extensive working knowledge of pension legislation related to the NHSS Pension schemes, NEST and Pension Regulator legislation governing various aspects including contractual/auto and re-enrolment to pension schemes.
• Extensive working knowledge of NHS policies relating to sick, maternity/paternity and parental leave, career break, car leasing, expenses, payroll related recruitment policies and Health and Safety.
• Expert knowledge of payroll procedures and processes to NHS policies and associated policies / regulations:
  • Multiple NHS terms and conditions of service (HMD / AfC / Executive/ non-Executive Managers / Senior Managers
  • Data Protection Act
  • Freedom of Information Act
  • HM Revenue and Customs legislation
  • Scottish Public Pensions Agency
  • Pension legislation
  • Department of Works and Pension
• Prioritisation of workload and excellent time management, organisational skills and methodical approach to completion of tasks.
• Advanced keyboard skills requiring accuracy for calculations and financial data.
• Excellent numeracy, attention to detail and accuracy and problem resolution.
• Leadership and training skills.
• Excellent communication and interpersonal skills.
• Excellent and practical IT skills.

Please note for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.

Contract type

• Permanent
• Full time
• 37 hours

Location and Working Pattern

This role will be based in our Payroll Department within Kirklands - NHSL Headquarters.

The working pattern for this role Monday - Thursday 9am - 5pm and Friday 9am - 4.30pm.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

Looking to find out more?

If you're looking to find out more, then we would love to hear from you!

Please contact Caroline Tunmore, Head of Payroll Services on [e-mail].

For enquiries regarding the application form or recruitment process, please contact Nicole McMillan, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email).

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some of NHS Lanarkshire's benefits include:

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you're looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information for Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e‑mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
• Once you have submitted your application form you will be unable to make any amendments.

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent-regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.

We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.