Payroll and Finance Administrator

NHS; Nottingham; Hybrid; GBP 24,000 - 26,000; Part time

Job summary

A healthcare provider in Nottingham is seeking a detail-oriented Payroll Administrator to handle end-to-end payroll processing and support finance functions. The role requires handling sensitive information with confidentiality and effective collaboration within a team. Ideal candidates should have a strong background in finance, knowledge of UK payroll legislation, and excellent attention to detail. Benefits include generous annual leave, NHS pension scheme, and the opportunity for flexible working arrangements.

Benefits

NHS Pension 2015 Scheme

Generous annual leave entitlement

Flexible work-life balance

Cycle-to-work scheme

Free parking across many sites

Qualifications

• Experience working within a finance function.
• Excellent knowledge of UK payroll legislation, or willingness to develop this knowledge.

Responsibilities

• Timely and accurate end‑to‑end processing of monthly payroll.
• Processing mileage, overtime, on-call claims and absence data.
• Maintaining electronic filing systems and payroll provider relationships.
• Purchase ledger processing and authorising purchase invoices.
• Sales ledger preparation and issuing sales invoices.

Education

GCSE (Grades A–C) or equivalent in English Language and Mathematics

Tools

PeopleHR

Job description

Job Summary

This position will be responsible for the timely and accurate processing of payroll and ensuring documentation is stored correctly so that it is readily available for audit purposes. The role also provides high‑standard support across finance and HR functions, maintaining strong financial records through general finance administration.

About the Candidate

We are looking for a Payroll Administrator who prides themselves on accuracy, thrives on getting details right, and enjoys being part of a supportive, high‑performing team. The successful candidate will manage sensitive information with confidentiality, use sound judgement, work independently, spot issues before they become problems, and contribute positively to a collaborative team environment.

Key Responsibilities

• Timely and accurate end‑to‑end processing of monthly payroll, including data entry into payroll platforms, setting up new starters and leavers, and processing personal details changes.
• Processing mileage, overtime, on‑call claims and absence data (sickness, compassionate, family leave, unpaid leave, etc.) and ensuring all information is integrated for payroll.
• Processing salary sacrifice arrangements, casual worker hours and holiday pay; making payroll adjustments.
• Checking draft payslips, raising queries through the payroll provider ticketing system, and escalating where necessary.
• Completing post‑payroll data reconciliation into PeopleHR and providing accurate reports to the finance team.
• Maintaining electronic filing systems and payroll provider relationships to ensure documents are audit‑ready.
• Purchase ledger processing: authorising purchase invoices, dealing with supplier queries, maintaining supplier account details, and preparing bi‑weekly supplier payments.
• Ensuring processed invoices are accurately recorded across PCNs and main company ledgers.
• Sales ledger preparation, issuing sales invoices, and handling customer queries and inter‑company recharges.
• Banking activities: daily cash allocation, bank reconciliations, and assisting with delivery of financial information to stakeholders.
• General administration, business support, and ad‑hoc duties as required.

Qualifications

• GCSE (Grades A–C) or equivalent in English Language and Mathematics.
• Experience working within a finance function.
• Excellent knowledge of UK payroll legislation, or willingness to develop this knowledge.

Benefits

• NHS Pension 2015 Scheme (subject to eligibility).
• Alternative government‑based scheme (subject to eligibility).
• Generous annual leave entitlement (35 days pro ra, including bank holidays), with additional leave for maternity, paternity, adoption, study and sickness.
• Access to education and training opportunities, including CPPE Pharmacy, NHS England Roadmap for First Contact Practitioners, apprenticeship schemes and professional development support.
• Multi‑disciplinary team environment with professional support.
• Flexible work‑life balance and hybrid working pattern (HQ on Mon‑Wed, home on Thu‑Fri after probation).
• Cycle‑to‑work scheme (subject to eligibility).
• Blue Light Card scheme.
• Staff events, conferences and wellbeing groups.
• Free parking across many sites.
• Personalised induction into the company and role.

Salary & Working Details

Salary: £24,071 – £25,674 pro rata, depending on experience.

Contract: Permanent. Working pattern: Part‑time. Location: Primary Integrated Community Services Ltd, Unit H3, Ash Tree Court, Nottingham Business Park, Nottingham, NG8 6PY.