Patent Formalities Administrator - Part-time, Remote/Hybrid

ZipRecruiter; City Of London; Remote; GBP 30,000 - 40,000; Part time

Job summary

A specialist IP firm is seeking an experienced patent formalities administrator for a part-time, remote role. The position involves client onboarding, filing applications, managing correspondence, and assisting attorneys with queries. Ideal candidates will have strong skills in patent application filings and the ability to work independently. This role offers a flexible working environment.

Qualifications

• Strong skills in filing patent applications at UK IPO, EPO and WIPO.
• Excellent written and verbal communication skills.
• Ability to work independently and remotely.

Responsibilities

• Client onboarding and file opening.
• Filing applications and correspondence at UKIPO, EPO, and WIPO.
• Preparing draft reporting emails from templates.

Skills

Experienced patent formalities administrator

Strong skills in filing patent applications at UK IPO, EPO and WIPO

Strong organizational and time-management skills

Excellent written and verbal communication skills

Ability to work independently

Experience with online case/IP management systems

Tools

Equinox IPMS

Job description

Company Description

Two IP is a full-service intellectual property (IP) firm with our HQ in Leamington Spa but our team is spread across the country. We operate a -share consultancy model that enables patent and trade mark attorneys to build their own IP practice under the Two IP brand while benefiting from the support and expertise of the Two IP team. We provide a fully integrated ecosystem of back-office expertise to our consultant attorneys that includes IT, marketing, case management, paralegal, financial and BD support - all designed to create a productive and collaborative working environment.

Role Description

This is a part-time, remote/hybrid role for an experienced patent formalities administrator at Two IP. The role includes: client onboarding, file opening, filing applications and correspondence at UKIPO, EPO and WIPO, paying renewal fees, docketing correspondence and deadlines, preparing draft reporting emails from templates, handling EP validations, UP requests, PCT phase entries, generating invoices, maintaining IPMS records and monitoring deadlines, and assisting consultant attorneys with queries.

Qualifications

• Experienced patent formalities administrator
• Strong skills in filing patent applications at UK IPO, EPO and WIPO and docketing/reporting prosecution stages
• Proficiency in reviewing and docketing IPO and overseas associate originating correspondence and deadlines
• Strong organizational and time-management skills to monitor and adhere to deadlines
• Excellent written and verbal communication skills and good interpersonal skills for working with attorneys
• Ability to work independently and remotely
• Strong experience of using an online case/IP management system - prior experience with Equinox IPMS is a plus
• Experience handling EP validations, Unitary Patent requests, PCT phase entry, filing oppositions