Part-time Property Administration

Skillframe Limited; Weybridge; On-site; GBP 60,000 - 80,000; Part time

Job summary

A property management firm is seeking a Property Administrator to support property management activities in the Weybridge area. This role involves administration, coordination of maintenance contracts, and some accounting tasks. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and previous experience in property management. Flexible part-time hours are available to fit the candidate's needs.

Qualifications

• Previous experience in property management or lettings preferred.
• Knowledge of property management regulations advantageous.

Responsibilities

• Act as the first point of contact for tenants and contractors.
• Maintain accurate records of tenancies and documentation.
• Co-ordinate service maintenance contracts.
• Arrange property inspections and maintenance.
• Assist with lease and tenancy agreements.

Skills

Strong organizational and multitasking skills

Excellent communication and customer service abilities

Proficiency in Microsoft Office

Some accounting software knowledge in Sage

Familiarity with property legislation and compliance

Education

GCSEs (including Maths and English)

A-levels or equivalent

Tools

Sage

Job description

Our client is seeking a Property Administrator to provide administrative support to the property management team, ensuring the smooth day-to-day running of residential and/or commercial properties. This role combines office administration with property management support and basic accounting duties, helping to deliver a high standard of service.

Key Responsibilities:

• You will act as the first point of contact for tenant, leaseholders, and contractors, handling enquiries promptly and professionally.
• Maintain accurate records of tenancies, leaseholder details, property compliance, and contractor documentation in the management system.
• Co-ordinate the service maintenance contracts (e.g., lifts, fire safety) to ensure completion within the contractual time frames.
• Arrange and track property inspections, safety checks (e.g., gas, electrical, fire), and maintenance works, liaising with both contractors and leaseholders.
• Assist with lease/tenancy agreements, renewals, and termination documentation in line with property legislation.
• Prepare correspondence, reports, and compliance documentation (e.g., Fire Risk Assessments, safety certificates).
• Provide administrative support for property handovers, move-ins, and move-outs.
• Assist the property manager with compiling of LPE1 and notice of charge enquiries.
• Support the property team in meeting service level agreements and regulatory requirements.

Office Administration

• Manage incoming calls, emails, and correspondence for the property team.
• Maintain filing systems (digital and paper) and ensure GDPR compliance.
• Support the wider office team with day-to-day administrative tasks.

Accounting Support

• Input invoices into the accounting system (Sage).
• Issue periodic service charge and ground rent demands to leaseholders.
• Assist with rent collection, arrears tracking, and issuing rent statements to tenants / leaseholders.

Skills & Competencies

• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and customer service abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and some accounting software knowledge in Sage (desirable).
• Familiarity with property legislation, tenancy law, and compliance requirements (advantageous).
• Ability to work independently and as part of a small team.
• Attention to detail and accuracy in record-keeping.
• Ability to handle sensitive information with discretion.

Qualifications

• GCSEs (including Maths and English) required; A-levels or equivalent desirable.
• Previous experience in property management, lettings, Office administration or accounts support preferred.
• Knowledge of property management regulations and industry practices preferred.

Hours

• Office-based with potential site visits to properties.
• Part-time, 20-25 hours per week – flexible working hours to suit the right candidate. Example patterns include: 4 shorter days (e.g. 9.30am-2.30pm, ideal for school hours), 3 full days.
• A mix of mornings/afternoons across the week.

Weybridge Area