Part-Time Administrator (12 month FTC)

Allen Associates; Oxford; Hybrid; GBP 25,000 - 27,000; Part time

Job summary

A charitable organization in Oxford seeks a Part-Time Administrator for a 12-month fixed-term contract. This role involves managing training schedules, maintaining records, and preparing financial data. Ideal candidates will have experience in office administration and strong IT skills. The organization values professional growth and offers a hybrid work model, with Fridays as work-from-home days, along with competitive pay and generous leave.

Benefits

Competitive salary

30 days of annual leave

Employee Assistance Programme

Hybrid working model

Parking available on site

Qualifications

• Proven experience in office administration, preferably within the education, charity, or public sector.
• Strong IT skills, including experience with databases, spreadsheets, and CRM tools.
• Ability to manage financial information and support training processes efficiently.

Responsibilities

• Managing training and accreditation schedules.
• Maintaining accurate records using databases and CRM systems.
• Preparing financial information and processing invoices.
• Assisting with the administration of training materials.
• Coordinating with external trainers and stakeholders.

Skills

Office administration experience

Strong IT skills

Communication skills

Organizational skills

Problem-solving capabilities

Tools

CRM tools

Databases

Spreadsheets

Job description

Part-Time Administrator (12-Month Fixed-Term Contract – 24-28 hours)

Are you organised, detail-oriented, and eager to support a charity that makes a real difference? As a Part-Time Administrator, you will play a vital role in helping a dedicated team deliver impactful training and accreditation programmes. This role offers an exciting opportunity to grow your administrative expertise while contributing to meaningful social outcomes.

Division: PA/Admin; Salary: £25,055 - £26,155 per year; Location: Oxfordshire, England; Work type: Permanent; Job ID: 23838

Responsibilities

• Managing training and accreditation schedules to ensure smooth delivery and timely completion of programmes, aligning with organisational goals.
• Maintaining accurate records using databases and CRM systems to support reporting and compliance needs.
• Preparing financial information and processing invoices to support the organisation’s budget tracking and procurement processes.
• Assisting with the administration of training materials, certificates, and learner communications to enhance participant experience.
• Supporting team members with ad hoc administrative tasks to improve operational efficiency.
• Coordinating with external trainers, trainees, and stakeholders to ensure effective communication and event logistics.
• Monitoring data and providing reports to inform continuous improvement initiatives in training delivery.

Rewards

• Competitive salary of £25,055-£26,155 per annum (full-time equivalent).
• 30 days of annual leave plus bank holidays after probation.
• Access to an Employee Assistance Programme and discount schemes.
• Flexibility to work part-time hours within core hours of 8:30am - 5:30pm.
• Hybrid working model, combining remote work with onsite presence at their friendly office.
• Fridays as work‑from‑home days, with parking available on site.
• Supportive and values‑driven organisation committed to your professional growth and a healthy work‑life balance.

Experience Essentials

• Proven experience in office administration, preferably within the education, charity, or public sector.
• Strong IT skills, including experience with databases, spreadsheets, and CRM tools.
• Ability to manage financial information and support training processes efficiently.
• Excellent organisational skills and attention to detail.
• Good communication skills and a friendly, helpful manner.
• Initiative-driven with problem‑solving capabilities.
• Experience working with diverse stakeholders and managing multiple priorities.

Location

Based near Oxford, the role is hybrid, combining remote work with onsite days at the office. The location is well served by transport links, with parking available on site. Regular travel is not required beyond the designated onsite days.

Action

If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications.

Apply

First name

Last name

Email Address

Phone number

Upload CV

Maximum file size - 3MB.
Allowed extensions - .doc, .docx, .pdf