Part-Time Administrative Assistant

IDEAL LOCATION HOUSING LIMITED; Chelmsford; On-site; GBP 23,000 - 28,000; Part time

Job summary

A dynamic lettings company in Chelmsford is looking for a reliable Part-Time Administrative Assistant. The role involves handling client queries, managing tenancy documentation, and ensuring compliance tasks are completed efficiently. Ideal candidates will possess strong communication and organization skills, with previous experience in property or administration preferred. Flexible hours are offered, and training will be provided for relevant tools like Xero, along with benefits such as free parking.

Benefits

Free parking

Full training provided

Qualifications

• Proactive and friendly attitude required.
• Experience in property, lettings, or administration preferred.
• Training for Xero will be provided.

Responsibilities

• Handle client queries professionally via phone and email.
• Manage contract renewals and assist with tenancy documentation.
• Coordinate tenant check-ins and check-outs.
• Organise compliance tasks, including HMO applications.
• Attend and assist with property viewings.

Skills

Strong communication and customer service skills

Excellent organisation and attention to detail

Ability to multitask in a fast-paced environment

Tools

Xero

Job description

Ideal Location Group is looking for a reliable and organised Part-Time Administrative Assistant to join our dynamic lettings team. The successful candidate will play a key role in ensuring the smooth operation of our office by handling essential administrative tasks, supporting the lettings team, and contributing to a professional, efficient, and client-focused environment.

Working Hours

Tuesday, Wednesday and Thursday 9:30am to 2:30pm

Salary: Equivalent to £28,000 FTE (pro rata)

Key Responsibilities

• Handle client queries professionally via phone and email
• Manage contract renewals and assist with tenancy documentation
• Coordinate tenant check-ins and check-outs
• Source the best deals for utility bills for all houses and offices
• Organise compliance tasks, including HMO applications, Gas Safety Checks, Fire Alarm Checks, and 5-Year Electrical Checks
• Attend and assist with property viewings
• Prepare and issue invoices using Xero
• Chase outstanding rent and maintain accurate payment records
• Carry out any ad hoc administrative tasks as required

What Were Looking For

• Strong communication and customer service skills
• Excellent organisation and attention to detail
• Ability to multitask in a fast-paced environment
• Previous experience in property, lettings, or administration is an advantage but not essential
• Xero experience is beneficial, but training will be provided

Benefits

• Free parking
• Full training provided

If you're proactive, friendly, and ready to support a growing team, we'd love to hear from you.