Part-time Administration Assistant

eRecruitSmart; City Of London; On-site; GBP 40,000 - 60,000; Part time

Job summary

A charitable organization in Hampstead seeks an Administration Assistant to join their dedicated team. This part-time position (15 hours/week) involves providing efficient admin support, managing bookings for the Saturday Market, and contributing to a vibrant community environment. Candidates should have strong organizational skills, proficiency in Microsoft Office, and a friendly demeanor. You'll play a key role in supporting both staff and the community while enjoying a rewarding role within a local charity.

Benefits

Supportive workplace

Opportunities for training

Impactful community work

Qualifications

• Strong administrative skills with attention to detail.
• Excellent communication abilities.
• Experience in a relevant administrative role is beneficial.
• Confident in handling finances and payments.

Responsibilities

• Provide administrative support to the Centre Manager and team.
• Manage bookings for the Saturday Market.
• Process financial transactions and maintain records.
• Be the first point of contact for enquiries.

Skills

Strong administrative and organisational skills

Good written and verbal communication skills

Confident using Microsoft Office (Word, Excel, Outlook)

Ability to manage multiple priorities and deadlines

Friendly, approachable manner with excellent customer service

Team player with adaptability

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Wix Website Management

Job description

A super opportunity has arisen for an Administration Assistant for a wonderful charitable organisation based in Hampstead who are looking for a well-organised and friendly person to join their small, dedicated team. This is a varied and rewarding role for someone who enjoys supporting others, keeping things running smoothly, and contributing to a busy local charity.

This is a part‑time position for 15 hours per week (flexible hours to be agreed) with an attractive rate of £15.00 per hour.

About the Charity

The Community Centre has been at the heart of NW3 for decades, offering a welcoming space for people of all ages. From Under‑5 groups to classes for older residents and their much‑loved Saturday Market, they provide activities and services that bring people together and strengthen their community.

About the role

As an Administration Assistant you will provide efficient and professional administrative support to the Centre Manager, COO, trustees, and volunteers. You’ll also play a key part in managing bookings and finances for our Saturday Market – a Hampstead tradition that supports local traders and community spirit.

Key Responsibilities include:

• Being the first point of contact for visitors and enquiries
• Providing day‑to‑day administrative support to the Centre team
• Processing invoices, petty cash, and expense claims
• Managing stallholder bookings, communications, and payments for the Saturday Market
• Supporting community events, classes, and room hire arrangements
• Maintaining accurate data and records for reporting

General Administration

• Provide day‑to‑day administrative support to the Centre Manager and team
• Act as the first point of contact for enquiries by phone, email, and in person
• Maintain electronic and paper filing systems
• Order office supplies and ensure resources are available for staff and activities
• Assist with preparing reports, newsletters, and general communications

Finance & Data Support

• Process invoices, petty cash and expense claims in line with procedures
• Produce invoices and maintain accurate records for the Saturday Market stallholders
• Support the Centre Manager with financial monitoring and reporting
• Record and collate service user data for reporting to funders and trustees

Saturday Market Administration

• Administer stallholder bookings for the Saturday Market
• Liaise with stallholders regarding availability, payments, and queries
• Issue invoices and receipts, ensuring timely payments are made
• Maintain up‑to‑date records of stallholders and attendance

Community & Service Support

• Provide a friendly and professional welcome to visitors, service users and volunteers.
• Support the coordination of community activities, events and classes.
• Assist with room hire bookings and set‑up arrangements.

What They Offer

• A supportive and friendly workplace at the heart of Hampstead
• Opportunities for training and professional development
• A chance to make a meaningful difference in your local community

About you

You’ll be an organised, approachable person who takes pride in helping things run efficiently. You’ll enjoy working with people, balancing multiple tasks and supporting a community‑focused team.

Essential skills and experience:

• Strong administrative and organisational skills with attention to detail
• Good written and verbal communication skills
• Confident using Microsoft Office (Word, Excel, Outlook) and spreadsheets/databases
• Ability to manage multiple priorities and deadlines
• Friendly, approachable manner and committed to providing excellent customer service
• A team player, with flexibility to adapt to the varied needs of a busy community centre.

Desirable:

• Previous experience in an administrative role (ideally in a charity or community setting)
• Basic finance experience (invoicing, petty cash, reconciliations)
• Experience dealing with bookings and payments.
• Ideally experienced in Wix Website Management
• Familiarity with safeguarding, GDPR and confidentiality practices
• Understanding of community organisations or local markets

Please note that the Closing Date for applications is 11.59pm on Friday 16 January 2026.

How to Apply

Please note that eRecruitSmart is advertising on behalf of the organisation and your CV will be sent to the Hiring Manager who is responsible for the vacancy that you have applied to. Please only apply if you consent to these terms.

You must reside in and have eligibility to work in the UK. Please note, only suitable applicants will be contacted. If your address and contact details are not on your CV, you will not be considered.

We look forward to hearing from you!