PA to MD /Business Administrator (PT)

Connections Recruitment; Manchester; On-site; GBP 60,000 - 80,000; Part time

Job summary

A property management firm is seeking a part-time PA to the Managing Director. The role combines administrative and personal assistant duties, requiring excellent organisational and communication skills. Located in Spinningfields with a hybrid working model, this position offers flexible hours and the chance to work independently. Applicants should be detail-oriented and tech-savvy, with experience in property management being advantageous.

Qualifications

• Experience in a similar role as PA or business administrator.
• Proficient in handling personal and administrative tasks.
• Able to maintain confidentiality and discretion.

Responsibilities

• Arrange travel bookings.
• Manage household bills.
• Schedule and organise meetings.
• Oversee property management matters.
• Prepare financial reports and manage documentation.

Skills

Excellent organisational and time management skills

Strong written and verbal communication

High attention to detail and accuracy

Ability to work independently and manage multiple tasks

Discretion and professionalism when handling sensitive information

Proficiency in Microsoft Office

Experience with property management or tenant liaison

Familiarity with social media platforms

Problem-solving mindset and proactive approach

Job description

Overview

Our long established property management operation is seeking a part time PA to Managing Director/Business Administrator, a highly organised and proactive individual to support the Managing Director in both personal and business matters. This hybrid role combines administrative responsibilities with personal assistant duties, requiring discretion, initiative, and excellent communication skills.

Working Hours & Location

Location: Spinningfields (Mon–Thu), Hale Barns/remote (Fri)

Hours:

• Monday–Thursday: 9:00–14:00 or 9:30–14:30
• Friday: 9:00–12:00

Rate: £15 + per hour

Responsibilities

Personal Assistant Responsibilities

• Arrange travel bookings (hotels, flights, car rentals).
• Review and report on household bills (utilities, phone, etc.).
• Manage insurance policies and renewals.
• Coordinate with housekeeper and handyman for property maintenance.
• Handle miscellaneous personal administrative tasks.

Administrative Responsibilities

• Schedule and organise meetings.
• Monitor team tasks, provide feedback, and follow up as needed.
• Manage incoming post and ensure appropriate action.
• Oversee residential property matters (tenant liaison, lease renewals, rent payments, arrears).
• Communicate with Property Management Company regarding commercial tenants and building maintenance.
• Prepare regular arrears reports.
• Review tenancy schedules and discuss updates.
• Collate invoices and MD expenses for the accounting firm.
• Prepare business credit card statements and organise receipts.
• Support MD with social media updates (LinkedIn).

Required Skills & Attributes

• Excellent organisational and time management skills.
• Strong written and verbal communication.
• High attention to detail and accuracy.
• Ability to work independently and manage multiple tasks.
• Discretion and professionalism when handling sensitive information.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general tech-savviness.
• Experience with property management or tenant liaison is a plus.
• Familiarity with social media platforms, especially LinkedIn.
• Problem-solving mindset and a proactive approach.