PA to Directors

Huntress; Leeds; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A recruitment agency is looking for an Executive Assistant / Personal Assistant to Directors in Leeds City Centre, offering hybrid work. This permanent opportunity requires a proactive and highly organised candidate to support the senior leadership team. Key responsibilities include managing directors' diaries, preparing Board packs, and assisting in report creation. Ideal candidates will have significant EA/PA experience, excellent communication skills, and proficiency in Microsoft Office applications.

Qualifications

• Significant experience as an Executive Assistant or Personal Assistant.
• Proven experience preparing Board packs and supporting senior leadership teams.
• Confident user of Microsoft Office applications.

Responsibilities

• Manage complex electronic diaries for multiple Directors.
• Prepare and coordinate Board packs for meetings.
• Assist in preparing high-quality presentations and reports.
• Act as the first point of contact for incoming calls and visitors.
• Take accurate minutes at meetings and maintain action trackers.
• Organise meetings and coordinate catering and refreshments.
• Provide administrative support for internal events and travel arrangements.

Skills

Microsoft Office applications

interpersonal and communication skills

organisational skills

ability to work independently

ability to work collaboratively

Job description

Executive Assistant / Personal Assistant to Directors

Location: Leeds City Centre, hybrid working

Temporary and Permanent role available

Are you an experienced Executive Assistant or Personal Assistant looking for your next challenge? We're seeking a proactive, highly organised individual to support our senior leadership team in a fast-paced, professional environment.

This is an exciting permanent opportunity, ideal for someone who thrives on variety, takes pride in providing exceptional support, and enjoys being at the heart of a busy, dynamic organisation.

• Key Responsibilities: Manage complex electronic diaries for multiple Directors, arranging internal and external appointments and ensuring all relevant details (location, virtual links, papers, etc.) are included.
• Prepare and coordinate Board packs, ensuring all documentation is accurate, complete, and distributed in advance of meetings.
• Assist the PA to the Boards in preparing high-quality presentations and reports.
• Handle incoming calls and visitors, acting as a professional first point of contact and managing queries efficiently.
• Take accurate minutes at meetings and maintain action trackers to ensure timely follow-up.
• Organise meetings, book rooms, and coordinate catering and refreshments as required.
• Provide administrative support for internal events and Director travel and accommodation arrangements.

About You

• Significant experience as an Executive Assistant / PA, with proven experience preparing Board packs and supporting senior leadership teams.
• Confident and advanced user of Microsoft Office applications.
• Experience in creating professional presentations.
• Excellent interpersonal and communication skills (written and verbal).
• Highly organised, proactive, and able to work both independently and collaboratively.