PA Project Coordinator

Australasian Recruitment Company; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading boutique executive search firm in the City of London is seeking an experienced PA / Project Coordinator. In this role, you will manage all administrative procedures for assignments, liaise with stakeholders, and support senior executives. The ideal candidate will be proactive and highly organized, with strong communication skills and the ability to work in fast-paced environments. This position offers flexible working arrangements and a competitive benefits package.

Benefits

Flexible working

Competitive benefits package

Qualifications

• Ability to influence and build credibility across all levels.
• Ownership of projects and driving initiatives.
• Managing multiple priorities and improving systems.

Responsibilities

• Managing all administrative procedures for assignments.
• Producing, proofreading and delivering client materials.
• Liaising with internal and external stakeholders.

Skills

Strong communication and interpersonal skills

Highly proactive

Excellent organisational skills

Strong problem-solving ability

High attention to detail

Digitally proficient

Managing complex administrative systems

Handling confidential information

Working effectively in fast-paced environments

Tools

MS Office

Recruitment systems

Job description

PA PROJECT COORDINATOR

A leading boutique executive search and professional services firm, partnering with organisations that shape society, is seeking an experienced PA / Project Coordinator. They pride themselves on delivering high-quality, values-driven service to their clients and candidates. Their collaborative and high-performing culture is built on integrity, excellence, and shared success.

PA PROJECT COORDINATOR ROLE:

• Managing all administrative procedures for assignments from inception to completion in line with the standards, including project management, deadline tracking, scheduling, diary management and travel coordination
• Producing, proofreading and delivering high-quality client materials such as recruitment packs, job descriptions, reports, and diversity data, ensuring accuracy, compliance and alignment with the best practice standards
• Acting as a senior liaison with internal and external stakeholders, candidates and clients, handling queries promptly, providing progress updates, and ensuring excellent service delivery at all times
• Maintaining and updating databases and shared drives with accurate, compliant information; compiling statistics and supporting data capture, reporting and continuous improvement initiatives
• Coordinating with the Finance team to ensure timely administration of invoices, payments, expenses and related financial reporting
• Managing multiple diaries, prioritising workloads, communicating effectively across teams, and supporting consultants with the preparation of proposals, presentations, and meeting documentation
• Leading and supporting assigned projects and business initiatives to completion, including marketing and business development events, while proactively identifying opportunities for improvement and efficiency
• Supporting colleagues during busy periods, fostering a collaborative and inclusive team culture, contributing to meetings, knowledge sharing, and corporate initiatives to achieve business goals
• Ensuring compliance with all UK legislation relevant to recruitment, adhering to the systems and processes, and representing the organisation professionally through client, candidate and event engagement

PA PROJECT COORDINATOR ESSENTIALS:

• Strong communication and interpersonal skills, with the ability to influence and build credibility across all levels
• Highly proactive, taking ownership of projects and driving initiatives that support business growth
• Excellent organisational skills, managing multiple priorities and improving systems and processes
• Strong problem-solving ability, delivering practical and effective solutions
• High attention to detail and proven proofreading accuracy
• Digitally proficient with strong numeracy and computer literacy, including MS Office and recruitment systems
• Managing complex administrative systems and multiple concurrent projects
• Providing high-level support to senior stakeholders and executives
• Handling confidential and sensitive information with discretion
• Working effectively in fast-paced environments with tight deadlines

PA PROJECT COORDINATOR BENEFITS:

• Flexible working
• Competitive benefits package

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.