PA/ Office Manager

Elvet Recruitment; North East; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an experienced PA/Office Manager for a residential development company in the North East. This role requires exceptional organizational skills and the ability to provide high-level administrative support to multiple directors. Successful candidates will have previous experience in a similar role and be proficient in Office 365 and Adobe Creative Suite. This permanent position offers a salary starting at £35,000, with core hours of Monday to Friday, 09:00 to 17:00.

Qualifications

• Previous PA or Office Manager experience, ideally supporting directors or senior leadership.
• Confident working independently and collaboratively with teams and stakeholders.
• Discreet and trustworthy with confidential information.

Responsibilities

• Provide high-level administrative support to directors.
• Manage daily office operations and communication across regional branches.
• Prepare briefing packs and materials for meetings and events.

Skills

Exceptional written and verbal communication skills

Strong organisational and time management abilities

Proficient in Office 365

Experience in writing press releases

Detail-oriented and creative

Tools

Adobe Creative Suite

Job description

Job Overview

Elvet Recruitment is proud to be partnering with a well-established residential development company based in the North East, who are looking to appoint a PA/Office Manager to join their busy office team.

This is a fantastic opportunity for a highly organised and proactive professional who thrives in a fast-paced environment. The company values collaboration, innovation, and continuous improvement, creating an inspiring and supportive place to build and develop your career.

As PA/Office Manager, you'll provide high-level administrative and coordination support to multiple directors while managing daily office operations. You'll act as a key liaison across our regional branches, ensuring smooth communication and efficiency.

Main Duties

Executive Support & Administration

• Arrange complex travel itineraries and accommodation (including flights, trains, car hire, and hotels).
• Coordinate and attend meetings (in-person and virtual); prepare agendas, take polished minutes, and follow up on action items.
• Compile, format, and distribute board and senior management reports, ensuring accuracy and timely completion.
• Complete and submit board reports to a high professional standard.
• Manage directors' expenses and credit card reconciliations.
• Ensure documents, forms, and reports are professionally formatted, visually aligned with brand standards, and consistent with company processes.
• Format and design impactful presentations for internal and external use.
• Create high-quality presentation materials using Adobe Creative Suite (e.g., InDesign, Illustrator) and Microsoft PowerPoint.
• Prepare and distribute press releases; manage and update social media channels with engaging, relevant content.
• Support the creation and formalisation of internal forms and business processes.

HR & Compliance Administration

• Maintain and process Right to Work documentation, NDAs, and other compliance paperwork.
• Coordinate and track compliance-related training, such as CSCS card renewals and mandatory courses.
• Support onboarding and induction of new starters, ensuring all documentation and setup is complete.
• Liaise with HR on contracts, benefits, and general employee queries.
• Conduct and support with DSC (Display Screen Equipment) assessments where applicable.

Office & Operations Management

• Act as the main point of contact between offices, ensuring effective communication and operational consistency.
• Manage office supplies, equipment maintenance, and vendor relationships.
• Oversee facilities coordination, post handling, and general office logistics.

Director-Level Coordination

• Provide tailored support to three directors, including diary management, inbox triage, and prioritising key actions.
• Prepare briefing packs and materials for meetings, events, and stakeholder engagements.
• Organise and support director-level visits, internal events, and special projects.

Skills and Experience

• Previous PA or Office Manager experience (ideally supporting directors or senior leadership).
• Exceptional written and verbal communication skills.
• Strong organisational and time management abilities; able to manage multiple tasks and shifting priorities.
• Confident working independently and collaboratively with internal teams and external stakeholders.
• Proficient in Office 365 (Outlook, Word, Excel, Teams) and Adobe Creative Suite (e.g., InDesign or Illustrator).
• Skilled in formatting documents, designing branded presentations, and producing high-quality visual materials.
• Experienced in writing press releases and managing content for professional social media platforms.
• Detail-oriented, creative, and committed to producing polished, brand-aligned work.
• Discreet and trustworthy with confidential information.

Role Details

• Monday to Friday 09:00 - 17:00
• £35,000+ DOE
• This is a permanent position and Elvet Recruitment Limited will be acting as an employment agency for permanent recruitment on behalf of our client.

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Please call Heather Sweetman at Elvet Recruitment to discuss in more detail.