PA Office Administrator

RJS Contractors; Farnborough; On-site; GBP 24,000 - 34,000; Full time

Job summary

A thriving groundwork and maintenance company in the UK is seeking a PA/Office Administrator. The role involves providing administrative support to the Company Director, along with general office duties such as managing communications, appointments, and documentation. The ideal candidate will have at least 5 years of PA experience, excellent MS Office skills, and the ability to work under pressure while maintaining organization and attention to detail. Salary ranges from £24,000 to £34,000 per year.

Qualifications

• PA experience essential.
• Minimum of 5 years experience required.
• Must be trustworthy, honest, and have integrity.

Responsibilities

• Provide administrative support to the Company Director.
• Manage appointments, travel arrangements, and diary.
• Handle general office administration and communications.

Skills

PA experience

MS Office Package (Word, Excel, Outlook)

Ability to work under pressure

Excellent organizational skills

Excellent communication skills

Tools

Joblogic

Job description

PA/Office Administrator

We are a thriving groundwork/ Civil, drainage and maintenance company based in Cove, Hampshire.

We are looking for an experienced PA to provide administrative support to our Company Director and Estimator.

As a personal assistant you will need to provide administrative support to the Company Director by dealing with a range of administrative tasks. The role requires contact with senior management and customers and you will therefore have excellent communication skills, both written and oral.

This role will include but not limited to:

Key Responsibilities

• General office administration including answering the phone, meeting, and greeting customers and clients, dealing with suppliers, and dealing with incoming and outgoing post
• Checking and dealing with emails and inboxes
• Answering the telephone, taking messages, and transferring calls
• Appointment making, travel arrangements, meeting coordination and diary management
• Logging new enquiries and dealing with Joblogic
• Preparing documentation for meetings/new contracts
• Keeping minutes of meetings
• Good research skills and the ability to report findings
• Take a pro‑active role in improving business systems and operating procedures
• Joint responsibility for maintaining effective organisation throughout the office and general levels of tidiness

Skills and Experience

• PA experience essential
• Excellent working knowledge of the MS Office Package (Word, Excel, Outlook) and Joblogic
• Hard working and flexible with the ability to work under pressure and meet tight deadlines
• Highly organised with excellent time management skills
• A self‑starter with the ability to work on own initiative, to prioritise effectively with keen attention to detail
• Ability to build and maintain excellent rapport face‑to‑face and over the phone
• Motivated, enthusiastic, and professional in approach and demeanour

Ideal Candidate

• Minimum of 5 years experience
• Be trustworthy, honest and have integrity
• Have excellent organisational and communication skills
• Demonstrate commitment to exceeding expectations and goals
• Have excellent attention to detail
• Be conscientious, approachable, and enthusiastic

Job Types: Full‑time, Permanent

Salary: £24,000 - £34,000 /year

Please note this is an office based role