PA- Infrastructure Project Team

Pertemps Scotland; City of Edinburgh; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading professional services firm in Edinburgh is seeking an experienced Personal Assistant (PA) to join their Infrastructure (Projects) team. The successful candidate will provide administrative and secretarial support, manage diaries, travel arrangements, and assist with client administration. Ideal candidates will have proven experience in a PA role, strong organisational skills, and attention to detail. This position offers competitive salary and benefits, in a collaborative work environment encouraging professional development.

Benefits

Excellent benefits

Qualifications

• Proven experience as a PA, Executive Assistant, or Team Secretary, ideally supporting senior stakeholders.
• Excellent organisational skills with the ability to prioritise multiple tasks.
• Strong attention to detail and a proactive approach.

Responsibilities

• Provide proactive and efficient PA, administrative, and secretarial support.
• Manage diaries, travel arrangements, and meeting coordination.
• Assist with billing, invoicing, and client purchase order processes.

Skills

Organisational skills

Proactive approach

Attention to detail

Tools

MS Office

Adobe software

Job description

PA - Infrastructure (Projects) Team

Location: Edinburgh

Salary: Competitive, plus excellent benefits

We're delighted to be supporting a leading, well-established professional services firm in their search for an experienced Personal Assistant (PA) to join their Infrastructure (Projects) team, based in Edinburgh.

This is a fantastic opportunity for a highly organised and detail-oriented individual who enjoys working in a fast-paced environment, supporting senior professionals and managing a varied workload with confidence and discretion.

The Role

The successful candidate will provide proactive and efficient PA, administrative, and secretarial support to a busy team of fee earners. Duties will include:

• Producing and formatting correspondence, documents, and presentations using MS Office and Adobe software.
• Managing diaries, travel arrangements, and meeting coordination, including room bookings, catering, and IT support.
• Supporting client and matter administration - including opening and closing files, liaising with finance and compliance teams, and maintaining accurate records.
• Managing inboxes on behalf of fee earners and partners, ensuring timely responses and effective communication.
• Assisting with billing, invoicing, and client purchase order processes.
• Maintaining and updating client contact information and supporting general team administration.
• Collaborating closely with internal departments such as Finance, Marketing, and IT.

About You

Essential:

• Proven experience as a PA, Executive Assistant, or Team Secretary, ideally supporting senior stakeholders.
• Excellent organisational skills with the ability to prioritise multiple tasks.
• Strong attention to detail and a proactive approach.

Desirable:

• Previous experience within a legal or professional services environment.

This position offers the chance to join a highly regarded organisation that values teamwork, professional development, and delivering outstanding client service.

If you're a professional and motivated PA looking for your next opportunity in Edinburgh, we'd love to hear from you.

Please reach out to Codie Smith at Pertemps.