PA and Office Assistant – Full or Part Time

Anderson Recruitment Ltd; Cheltenham; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A professional recruitment agency in Cheltenham is seeking a highly organised individual for an administrative support role. Responsibilities include managing diaries, preparing reports, and providing support to directors. The ideal candidate will possess strong English language skills and previous office experience. This role offers a salary of up to £30,000 per annum with flexible working hours.

Benefits

22 days holiday + bank holidays

Early Friday finish

Friendly team

Qualifications

• Previous office/admin experience required.
• Strong English skills for proofreading tasks.
• Ability to adapt and work reactively.

Responsibilities

• Provide administrative support to the Directors and Senior Team.
• Manage diaries, meetings, and appointments.
• Prepare documentation and proofread materials.
• Attend meetings, take and distribute minutes.
• Maintain records and reports accurately.

Skills

Organisational skills

English language proficiency

Proactive attitude

Communication skills

Adaptability

Job description

Our excellent client in the heart of Cheltenham is looking for a highly organised professional to join their dedicated team on a permanent basis.

This business has an excellent reputation within their industry, which is underpinned not only by the experts on their team, but the administration and support staff that are the glue that holds everything together. In this team, everyone works together to ensure common goals are met, and the successful individual will therefore need to be an adaptable individual who is willing to support on a range of tasks.

Your key responsibility will be to build a relationship with the two Directors as well as wider team to become a close support, ideally growing to be a proactive PA and team administrator who can anticipate their needs/priorities in advance, manage diaries and operate with discretion.

Responsibilities

• Provide reactive administrative support to the Directors and Senior Team.
• Co-ordinate and manage diaries, meetings, and appointments for the senior team.
• Take dictation, prepare correspondence and reports, and proofread documentation.
• Prepare for and attend meetings, including taking and distributing minutes.
• Maintain accurate records, reports, timesheets, and presentations.
• Manage incoming enquiries and co-ordinate team meetings and follow-ups.
• Process expenses and timesheets on a weekly basis.
• Maintain and update the internal company computer systems/databases.
• Draft responses and propose content for website and social platforms.
• Gather content and ideas from the team to pass onto Marketing Director.
• Take initiative to lead or support internal projects.
• Support staff development and attend relevant networking events.
• Any other ad-hoc duties necessary to support the team and business objectives.

Key Attributes

• Previous office/admin experience
• Excellent English language skills for proof reading ability
• Highly organised
• Proactive, self-starter
• Good communication skills
• Adaptable to work reactively

Hours: Choice of 25 - 36h per week between Monday – Friday. Flexible start/finish times between 7am / 7pm (up to you)

Salary: Up to £30,000 per annum (negotiable depending on experience) + benefits including:

• 22 days holiday + bank holidays.
• Early Friday finish.
• Friendly team.