PA / Administrator

Halecroft Recruitment; Manchester; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is looking for a versatile PA & Office Administrator to support the CEO and Head of People in Manchester. This role involves managing diaries, organizing meetings, and ensuring day-to-day office operations run smoothly. Ideal candidates must be highly organized, proficient in Microsoft Office, and possess excellent time management skills. This is a permanent, full-time opportunity offering a salary of up to £33,000 depending on experience, and the ability to thrive in a fast-paced environment is essential.

Qualifications

• Relevant experience required.
• Own transport and a full UK driving licence, with willingness to travel locally.
• Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel).

Responsibilities

• Provide day-to-day PA support to the CEO and Head of People.
• Manage diaries, meetings, and scheduling.
• Prepare agendas, take notes, and follow up on actions.

Skills

Highly organised

Excellent time management

Strong Microsoft Office skills

Confident working with senior stakeholders

Positive and flexible attitude

Job description

PA & Office Administrator (Supporting the CEO & Head of People)

Location: Trafford Park
Salary: up to £33,000 depending on experience
Employment Type: Permanent / Full-Time

Overview

Are you highly organised, proactive, and ready to play a key role in keeping a fast‑paced business running smoothly? We are looking for a versatile PA & Office Administrator to support a CEO and Head of People, while also taking ownership of day‑to‑day office administration and coordination. This hands‑on role is for someone who enjoys variety, thrives on responsibility, and takes pride in creating an efficient, welcoming, and well‑run workplace.

Responsibilities

• Provide day‑to‑day PA support to the CEO and Head of People
• Manage diaries, meetings, and scheduling
• Prepare agendas, take notes, and follow up on actions
• Arrange travel and support with expenses
• Assist with presentations, reports, and meeting/marketing materials
• Support ad‑hoc projects and priorities in a fast‑paced environment
• Oversee day‑to‑day office coordination
• Manage meeting room diaries and bookings
• Organise company‑wide travel, including for trade shows and exhibitions
• Order and manage office supplies
• Liaise with suppliers and contractors
• Support onboarding of new starters with office setup
• Attend meetings and coordinate related actions
• Support and organise internal events, such as the Christmas party
• Coordinate office initiatives: Free Food Friday, breakfast initiatives, birthdays, wellbeing and engagement activities
• Provide admin support for employee benefits and communications

What We’re Looking For

• Relevant experience required
• Highly organised with excellent time management skills
• Own transport and a full UK driving licence, with willingness to travel locally
• Strong Microsoft Office skills (Outlook, Word, PowerPoint, Excel)
• Confident working with senior stakeholders
• Positive, flexible attitude, strong work ethic, and willingness to get stuck in

Why Apply

This is an exciting opportunity to be at the heart of a busy, fast‑moving business. You’ll have the chance to make a real impact, support senior leaders, and contribute to a positive workplace culture. If you thrive in a dynamic environment and enjoy variety in your work, we’d love to hear from you!