Operations Manager

Freelancingforgood; United Kingdom; Remote; GBP 60,000 - 80,000; Part time

Job summary

A nonprofit organization is seeking an Operations Manager to enhance organizational strategies and support program logistics. This is a remote, part-time position requiring fluency in both English and Spanish, alongside relevant experience in the field. Candidates should be passionate about improving processes and engaging communities while having a keen understanding of nonprofit operations. The role includes designing processes, stakeholder management, and ensuring compliance with regulations.

Benefits

Flexible hours

Insurance-covered mental health sessions

Flexible sick leave and mental health leave

Qualifications

• Minimum 2 years of experience outside of EA orgs and at least 1 year within EA or adjacent orgs.
• Knowledge of US nonprofit regulations and compliance is advantageous.

Responsibilities

• Support strategy conversations with directors on operational goals.
• Design and implement organizational strategies and procedures.
• Manage logistics of programs and workshops.
• Ensure compliance with legal and regulatory requirements.
• Support fundraising activities and maintain accurate financial records.

Skills

Fluency in English

Fluency in Spanish

Process Improvement

Community Engagement

Organizational Skills

Job description

Condor Initiative is looking for an experienced person to join their team as an Operations Manager.

Overview:

• Part-time position for at least first few months
• Language: fluency in both English and Spanish is requested for this role
• Location: Remote (Anywhere)
• Salary: $2,400 per month
• Start date: as soon as possible
• Applications expires: until filled

Job Description

The Operations Manager will play a crucial role in planning and executing our programs and initiatives. They will also set up our processes and policies so the Condor Initiative can become a more sustainable organisation as we aim to achieve our mission of connecting talent to impact.

Responsibilities

Strategy Support:

• Support strategy conversations with directors on the org’s goals and programs on operational standpoint.
• Implementing and maintaining the systems and processes for managing, evaluating, monitoring, and internally reporting the process of achieving strategic goals.

Process Design and Implementation:

• Design and implement organisational strategies, plans, and procedures.
• Develop, implement, and review systems and policies for ops for operations and compliance.

Program and Logistics Management:

• Work with directors to plan logistics of org programs & workshops (Including scheduling, venue booking, and coordination with speakers and mentors).
• Manage the coordination aspects of programs, workshops and events as they happen.
• Provide logistical support to students, mentors, and facilitators during workshops.

Stakeholder Management:

• Manage ad hoc external correspondences with students, mentors, speakers, and other stakeholders.

Compliance Management:

• Ensure the organisation adheres to all legal and regulatory requirements.

Fundraising Support:

• Support Director on fundraising activities.

Administrative Support:

• Support CFO by ensuring accurate financial record-keeping, budgeting, and reporting.
• Oversee day-to-day administrative functions (e.g. social media, database updates, transactions, record-keeping, compliance tasks, etc.).

Role Requirements:

We are looking for a candidate that:

• Strives to do the most good in all aspects of your work,
• Has a high desire to influence the strategic direction of an AI safety field building initiative,
• Has an entrepreneurial mindset to support the founders but are also highly conscientious to drive organised efforts and keep the team on point,
• Enjoys workflow optimisation, process improvement, policy building, & system implementation,
• Is energised by work related to community engagement, capacity building, and seeing young people find clarity in their journey to do a lot of good in the world,
• Has more than 2 years of work experience outside of EA orgs but also have at least 1 year of experience working within EA orgs (or adjacent orgs),
• Has a working knowledge of navigating US nonprofit regulations and compliance,
• Is able to speak and write Spanish and English fluently.

If you want:

• To multiply your impact over time by engaging in connecting smart, motivated, and altruistic young people with mentors, resources, and each other,
• To get a chance to set the foundational infrastructure of a high impact organisation,
• Flexible hours in a start-up and outcome-based work environment,
• Space to explore how to contribute one’s ops experience concretely in EA (especially for those new to the movement!),
• Flexible sick leave and mental health leaves (we trust our teammates to take the necessary time off when they are unwell without worrying about these being unpaid),
• Insurance-covered remote mental health sessions (twelve!) & resources,

…then, this role could be for you!

How to apply?

The selection process will consist of the following:

1. A CV & application screening
2. An offline work test to check for base-level competencies
3. An initial screening interview
4. An in-depth interview with reference checks happening in parallel
5. A custom half to whole day work trial (depending on Condor Initiative’s active projects at that time)

We are reviewing applications on an ongoing basis, so if you are interested in this role, we suggest applying as soon as possible.

We are committed to fostering a culture of inclusion, and we encourage individuals with diverse backgrounds and experiences to apply. We especially encourage applications from underrepresented groups. If you’re uncertain, you should err on the side of applying. Impostor syndrome is rampant in the Effective Altruism community.