Office Manager UK (Part-time)

Planon; Brighton; On-site; GBP 20,000 - 30,000; Part time

Job summary

A leading software management firm is seeking an Office Manager to provide administrative support and ensure smooth operations in Brighton. In this part-time role, you will handle various tasks including managing meetings, welcoming clients, and overseeing facility management. The ideal candidate has excellent communication skills, is proficient in Microsoft Office, and is adaptable to changing demands. A collaborative work environment and opportunities for growth are offered.

Benefits

Healthy work-life balance

Constant learning and training opportunities

Challenging projects with world-leading clients

Qualifications

• Part-time role (max 28 hours per week)
• Knowledge of UK Health & Safety regulations and legislation
• Familiarity with workplace tools and equipment

Responsibilities

• Provide administrative support for daily business operations
• Welcome clients and manage meeting requests
• Organize staff events and manage social committee tasks
• Handle facility management tasks and oversee supplies
• Conduct research and compile data upon request
• Coordinate maintenance and repairs for office equipment
• Manage travel arrangements for staff

Skills

Excellent verbal and written communication skills in English

Strong organisational and prioritisation abilities

Flexible and adaptable to changing work demands

Proficient in Microsoft Office

Attention to detail and proactive problem-solving

Job description

Ready to make an impact? At Planon, we believe in creating a workplace where innovation meets collaboration. As our Office Manager, you’ll play a key role in ensuring smooth operations and a welcoming environment for colleagues and visitors alike.

As an Office Manager you will:

• Smooth administrative support and assistance to staff in daily business i.e., set-up conference calls, handle internal & external meeting requests;
• Welcome clients and external colleagues and make sure they get the best service; First point of contact for (potential) customers through incoming phone and mail; Handle correspondence, distribute mail, and manage scanning, photocopying, and filing;
• Organize and manage staff events, celebrations, and business update meetings as part of the social committee;
• Handle facility related tasks: fleet & phone management, support audits, and purchase office supplies and oversee refreshments;
• Conduct research and compile data upon request;
• Liaise with building security and managing agents on any issues;
• Coordinate maintenance and repairs; Maintain office equipment for seamless functionality;
• Oversee administrative tasks related to Health & Safety, including annual risk assessments and compliance checks;
• Manage travel arrangements for staff;
• Support HR (e.g. welcoming new employees);
• Support Finance by gathering and scanning of invoices.

Profile

• Excellent verbal and written communication skills in English;
• Strong organisational and prioritisation abilities;
• Flexible and adaptable to changing work demands;
• Proficient in Microsoft Office and general computer operations;
• Knowledge of UK Health & Safety regulations and legislation;
• Familiarity with workplace tools and equipment;
• Attention to detail and proactive problem-solving skills;
• Ability to work collaboratively across teams;
• Part-time role (max 28 hours per week);
• Knowledge of the Brighton region.

We offer

A healthy work-life balance and the possibility of working hybrid. We encourage a collaborative and learning work environment, which is why we offer constant learning and meaningful training opportunities. In addition, we offer challenging projects with world-leading clients and extraordinary experiences. For this role we offer the following benefits package.

Join us on our journey to become the recognised world leader in Smart Sustainable Building Management software solutions. How we do this? By putting our people at the heart of our company and creating an inspiring and safe environment that allows all of us to work, learn, live, and play.

Planon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law.

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