Office Manager UK (Part-time)

Facilities; Brighton; Hybrid; GBP 25,000 - 35,000; Part time

Job summary

A leading software solutions company is seeking a part-time Office Manager to oversee office operations and provide administrative support in Brighton. The role involves ensuring smooth daily operations, welcoming visitors, managing office compliance, and supporting HR initiatives. Candidates must possess strong English skills, be proficient in Microsoft Office, and have knowledge of UK regulations. This position offers a hybrid working arrangement and opportunities for training and development.

Benefits

Healthy work-life balance

Continuous learning opportunities

Challenging projects

Qualifications

• Proven experience as an Office Manager or similar role.
• Experience managing office operations and facilities.
• Ability to handle multiple tasks efficiently.

Responsibilities

• Provide seamless administrative support.
• Welcome and assist visitors and clients.
• Coordinate office operations and facilities.
• Organize staff events and support HR initiatives.
• Support Finance and research tasks.
• Maintain Health & Safety and compliance.

Skills

Strong verbal and written English skills

Ability to prioritise tasks

Comfortable adjusting to changing work demands

Confident with Microsoft Office

Knowledge of UK regulations

Collaborative across teams

Job description

Shared Services - General - Office Manager

Job title

Contract type

Employee

Contractual hours

Part-time

At Planon, our office is more than a workspace. It’s where collaboration, innovation, and teamwork come together. As our part-time Office Manager (max. 28 hours/week), you’ll be the anchor for our UK team, ensuring operations run seamlessly and that everyone, from colleagues to visitors, feels supported and welcome.

In this role, you will:

• Provide seamless administrative support: manage meeting requests, set up conference calls, handle correspondence, scanning, filing, and mail distribution.
• Welcome and assist visitors and clients: act as the first point of contact and ensure a professional, friendly experience.
• Coordinate office operations and facilities: oversee maintenance, repairs, office equipment, supplies, fleet & phone management, and liaise with building security or managing agents.
• Organize staff events and support HR initiatives: plan celebrations, onboarding activities, and business update meetings.
• Support Finance and research tasks: assist with invoice scanning, compile data, and conduct research as needed.
• Maintain Health & Safety and compliance: handle risk assessments, audits, and ensure office compliance with regulations.

Profile

We’re looking for an Office Manager who keeps the office running like clockwork and supports the team with a proactive, hands‑on approach.

• Strong verbal and written English skills to engage effectively with colleagues, clients, and visitors.
• Able to prioritise tasks and ensure smooth daily operations.
• Comfortable adjusting to changing work demands and priorities.
• Confident with Microsoft Office, general office tools, and equipment.
• Knowledge of UK regulations and practical office compliance.
• Collaborative across teams and living in the Brighton area.

We offer

A healthy work-life balance and the possibility of working hybrid. We encourage a collaborative and learning work environment, which is why we offer constant learning and meaningful training opportunities. In addition, we offer challenging projects with world-leading clients and extraordinary experiences.

Join us on our journey to become the recognised world leader in Smart Sustainable Building Management software solutions. How we do this? By putting our people at the heart of our company and creating an inspiring and safe environment that allows all of us to work, learn, live and play.

Planon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law.

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