Office Manager (Part Time)

Madigan Gill; City Of London; On-site; GBP 60,000 - 80,000; Part time

Job summary

A construction firm in London is seeking a part-time Office Manager to oversee site office operations for a large-scale project. The ideal candidate will have prior office management experience, strong organizational skills, and knowledge of health & safety compliance. Responsibilities include managing documentation, processing invoices, and acting as the initial contact for site inquiries.

Qualifications

• Previous office management or site administration experience, ideally in construction.
• Strong organizational and multitasking skills.
• Confident communicator with excellent IT skills.

Responsibilities

• Manage daily site office operations, supplies, and documentation.
• Maintain project records, contracts, drawings, and compliance files.
• Support project managers with reporting, correspondence, and scheduling.
• Process invoices, purchase orders, and expenses.
• Ensure health & safety documentation and inductions are up to date.
• Act as first point of contact for site enquiries and visitors.

Skills

Office management experience

Organizational skills

Communication skills

IT skills (MS Office)

Knowledge of health & safety compliance

Tools

Aconex

Viewpoint

Job description

We are seeking an experienced Office Manager to support a large-scale construction project in Bermondsey. The role will ensure smooth site office operations, efficient administration, and effective communication across project teams, contractors, and stakeholders.

This is a Part Time position - 5/6 hours per day, 5 days per week.

Key Responsibilities

• Manage daily site office operations, supplies, and documentation.
• Maintain project records, contracts, drawings, and compliance files.
• Support project managers with reporting, correspondence, and scheduling.
• Process invoices, purchase orders, and expenses.
• Ensure health & safety documentation and inductions are up to date.
• Act as first point of contact for site enquiries and visitors.

Qualifications

• Previous office management or site administration experience, ideally in construction.
• Strong organisational and multitasking skills.
• Confident communicator with excellent IT skills (MS Office; project systems like Aconex/Viewpoint desirable).
• Knowledge of construction processes and health & safety compliance.

Desirable

• CSCS card, First Aid, or Health & Safety training.