Office Manager - Essex

A1personnel; Essex; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading construction and maintenance company in Essex is seeking an experienced Office Manager. The successful candidate will oversee administrative functions and manage office operations to ensure smooth daily activities. Strong organisational and communication skills are essential, along with experience in the industry. The role offers competitive salary, free parking, and 28 days annual leave.

Benefits

Competitive salary based on experience

Free on-site parking

28 days annual leave

Qualifications

• Proven experience as an Office Manager or Coordinator in the construction or maintenance industry.
• Excellent organisational and multitasking abilities.
• Strong communication skills both written and verbal.
• Knowledge of construction administration is desirable.

Responsibilities

• Oversee administrative functions and manage office operations.
• Coordinate communication between office and site teams.
• Support senior management with scheduling and project coordination.
• Maintain company records and compliance documentation.
• Contribute to the continuous improvement of office systems.

Skills

Organisational skills

Interpersonal skills

Communication skills

Microsoft Office proficiency

Attention to detail

Job description

JOB DESCRIPTION

A1 Personnel are currently recruiting for an Office Manager on behalf of our client, a leading company within the construction and maintenance industry based in Essex.

The Office Manager will be responsible for overseeing administrative functions, coordinating communication between office and site teams, managing documentation, and supporting company operations to ensure efficiency and compliance.

This is a hands‑on role suited to someone with strong organisational and interpersonal skills, ideally with previous experience in the construction or maintenance sector.

KEY RESPONSIBILITIES

• Manage all office operations, ensuring the smooth running of day‑to‑day activities.
• Oversee administrative processes including document control, filing, and correspondence.
• Support senior management with scheduling, reporting, and project coordination.
• Liaise with clients, subcontractors, and suppliers to support ongoing projects.
• Maintain company records, contracts, and compliance documentation (e.g. insurance, health & safety, accreditations).
• Handle incoming calls, emails, and client enquiries professionally.
• Process purchase orders, invoices, and assist with basic bookkeeping or finance administration.
• Monitor and order office supplies and equipment as needed.
• Support HR-related tasks such as onboarding new staff, maintaining personnel records, and coordinating training.
• Contribute to continuous improvement of office systems and procedures.

REQUIREMENTS

• Proven experience as an Office Manager or Coordinator, ideally within the construction or maintenance industry.
• Excellent organisational and multitasking abilities.
• Strong communication skills both written and verbal.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general IT systems.
• Knowledge of construction administration (quotes, job sheets, RAMS, compliance documents) is desirable.
• Ability to work independently and manage multiple priorities in a fast‑paced environment.
• Attention to detail and a proactive approach to problem‑solving.

BENEFITS

• Competitive salary based on experience.
• Opportunity to work in a friendly, growing company with strong national reputation.
• Free on‑site parking.
• Standard working hours : MondayFriday, 8 : 30 am 5 : 30 pm.
• 28 days annual leave (including bank holidays).

HOURS

Monday to Friday