Office Manager (Charity)

GBR Recruitment Limited; Cambridgeshire and Peterborough; On-site; GBP 60,000 - 80,000; Part time

Job summary

A well-respected Charity Organization in Huntingdon is seeking a Part Time Office Manager to oversee daily operations and support community services. The ideal candidate will excel in office management, financial accounting, and grant application processes. This role involves working 24 hours a week, managing a small team, and engaging with the community. Passion for charity work is essential.

Qualifications

• Strong in all areas of office management like administration and coordination.
• Previous supervisory experience in an office environment.
• Desired accounting and financial skills, especially supporting month-end processes.

Responsibilities

• Manage day-to-day office operations efficiently.
• Review grant applications and ensure compliance.
• Support financial tasks such as invoicing and reconciliation.

Skills

Administration

Coordination

Customer Service

Financial Accounting

Database Management

Reporting

Word

Excel

Job description

GBR Recruitment are delighted to be working exclusively with a highly respected Charity organisation within Huntingdon, recruiting for an experienced Part Time Office Manager to work 24 hours Monday to Thursday (09:30am to 3:30pm) to work closely with the wider senior management team & trustees, in delivering key local community support to those less fortunate & those who are vulnerable within central, plus those individuals in the wider Huntingdonshire District of Cambridgeshire (inc. St Neots, St Ives, Godmanchester, Ramsey & other rural areas / villages).

As the Office Manager you will manage day to day operations within the office, working within a small Charity team, ensuring the whole operation runs efficiently & smoothly, delivering the best support to those most in need within the local community.

Along with the Charity Grants team, you will be responsible for giving professional advice & guidance to both individuals & groups requiring financial support, or seeking support in purchasing essential items such as household goods (i.e. white goods, furnishings etc.) or even equipment for community organisations or other local causes such as sports for all etc.

This role would suit an individual that is highly passionate about giving back to others less fortunate than themselves & with a desire to work within the Charity / NFP 3rd sector or already working within the sector.

If you are hands on & strong in all areas of office management such as administration, coordination, customer service, financial / accounting (supporting month end, invoices, monthly reconciliation, bank transactions etc.), reporting, database management / data entry, dealing with sensitive information, plus overseeing a team of 2 or more, then this is the ideal role for you.

Duties:

• Carrying out all areas of office management such as administration, coordination, customer service, financial / accounting (supporting month end, invoices, monthly reconciliation, bank transactions, bookkeeping etc.), reporting, database management / data entry & more.
• Reviewing grant applications for potential funding awards & overseeing the grant application / funding application process, working closely with the grant awards team, ensuring all records are up to date, compliance is adhered to & that a high level of customer service is achieved.
• Attend home or local community organisations meetings with those applying for financial / other support with the grants team when needed.
• Purchasing duties, securing items at the best price.
• Producing reports for the CEO & Trustees to review (monthly).
• Attend Charity / NFP Events & Exhibitions, plus Networking in the local community to give the Charity as much exposure as possible.
• Keeping the database up to date.
• Ensuring individuals are supported as best as possible & inline with the welfare benefits system allowances.
• Managing the office building / facilities to ensure all is in working order.
• Support strategic plans & give input in terms of new ideas / continuous improvement measures.
• General support wherever needed as a close knit team.

Attributes:

• Strong in all areas of office management such as administration, coordination, customer service, financial / accounting (supporting month end, invoices, monthly reconciliations, bank transactions etc.), reporting, database management / data entry etc.
• Previous supervisory / management experience in an office environment.
• Charity / NFP / 3rd sector experience is ideal (but not a must).
• Some accounting / financial skills desired.
• Strong in Word & Excel.
• Knowledge of the welfare benefits system.

This role could be commutable from Huntingdon, Godmanchester, Ramsey, St Ives, St Neots, Cambridge, Newmarket, Soham, Ely, Sandy, Alconbury, Sawtry, Yaxley, Chatteris, Histon, Newmarket, Biggleswade, Kimbolton, March or areas close to these.

Apply today!