Office Manager

South London and Maudsley NHS Foundation Trust; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider is seeking an Office Administrator for the FORensic Intellectual and Neurodevelopmental Disabilities (FIND) Community Team. The role involves supporting the transition of individuals from inpatient services to the community while managing office tasks and maintaining procedures. Candidates must demonstrate excellent IT literacy and the ability to coordinate administrative tasks effectively.

Benefits

Flexible working arrangements

Disability Confident Employer

Qualifications

• Ability to manage office procedures and records effectively.
• Experience with electronic rostering systems.
• Capability to coordinate maintenance and repair processes.

Responsibilities

• Maintain office procedures and manage supplies.
• Support the administration of the FIND team resources.
• Coordinate office maintenance and hardware upgrades.

Skills

Excellent IT literacy (Office 365)

Independence

Discretion

Initiative

Job description

Job Overview

This is an exciting and unique opportunity to join the newly developed Forensic Intellectual and Neurodevelopmental Disabilities (FIND) Community Team in South London and Maudsley (SLaM).

The FIND Team will provide safe transition for inpatients discharged from the inpatient Forensic Services to the community, providing specialist assessment, treatment and consultation to the Forensic Service in order to ensure a smooth, safe and clinically justified pathway for individuals with mental illness, offending history and learning disability with or without neuro‑developmental disorder.

The SLaM FIND Team works closely with the FIND teams in the other Trusts (South West London & St. Georges and Oxleas) to expedite service‑user transitions through inpatient settings to community provision.

The post holder will be the key point of contact for the FIND team offices, liaising with internal and external stakeholders. The role requires a high level of discretion, independence, initiative, and excellent IT literacy (Office 365). It involves preparing for and attending team and external meetings, taking minutes, following up on actions, coordinating office supplies, maintaining office facilities and assisting in the administration of resources.

Key Responsibilities

• Hold, update and maintain office procedures.
• Record monthly sickness and leave for assigned staff on the electronic rostering system, finalising the roster.
• Manage stationery stock and office requirements.
• Administer room bookings and ensure rooms are maintained and set up appropriately.
• Coordinate maintenance and repairs of the FIND team office.
• Coordinate replacement or upgrade of office hardware.
• Provide induction packs for new FIND team members, including IT access.
• Process invoices, liaising with commissioners of services and the Procurement department.
• Carry out fire and health and safety checks as required, liaising with Fire Wardens and Health and Safety.
• Coordinate the return of IT hardware from leavers on behalf of FIND team members.

About the Trust

South London and Maudsley NHS Foundation Trust delivers specialist services across Croydon, Lambeth, Lewisham and Southwark, with an international reputation and a strong record of quality (Care Quality Commission rates services as ‘good’). The Trust is committed to providing high‑quality and specialist care, and welcomes applications from people with lived experience of mental illness.

Diversity and Equality

The Trust is a Disability Confident Employer, welcoming applicants from all sections of the community and people of all protected characteristics, and is committed to treating people fairly, with compassion, respect and dignity while promoting equality, human rights and eliminating discrimination and harassment.

Application Information

All applications for this post must be made online. The closing date listed is a guide only and the vacancy may close earlier if a sufficient number of applications are received. Applicants will be assessed against the person specification, and successful candidates will be required to authorise confirmation of prior NHS service via an Inter‑Authority Transfer process. The Trust is smoke‑free and offers flexible working arrangements.