Office Manager

Healix International; Esher; On-site; GBP 80,000 - 100,000; Full time

Job summary

A global healthcare provider is seeking an experienced Office Manager to oversee operations at their Esher office. This role demands a proactive individual who ensures compliance with building regulations and fosters a productive workplace environment. Key responsibilities include managing daily operations, leading a small team, and ensuring safety and efficiency in all aspects of the office. The ideal candidate has a strong background in office management and excels in communication and leadership. Join us in making a difference in global healthcare.

Qualifications

• Proven track record as an Office Manager or similar role in a sizeable office.
• Strong knowledge of health & safety regulations.
• Excellent communication and leadership skills.

Responsibilities

• Manage daily office operations for a professional environment.
• Line-manage Facilities & Reception Coordinator.
• Ensure compliance with all safety regulations.

Skills

Office management experience

Understanding of building systems

Health & safety regulations knowledge

Microsoft Office proficiency

Interpersonal skills

Team leadership abilities

KPI achievement

Job description

Job Description

Location: Healix Group, Healix House, Esher Green

About Healix International

Founded in 1992 by two doctors determined to fix fragmented global healthcare systems, Healix International has grown into a leading provider of global healthcare, travel risk management, and security services. We help organisations protect their people wherever they operate—from business travellers in low‑risk cities to aid workers in high‑risk regions. Our approach combines medical and security expertise with direct operational control, ensuring decisive, human‑focused support when it matters most. Privately owned and independent, we are guided by a simple belief: protecting people is a responsibility, not just a service. Learn more at healix.com.

Our vacancy: Office Manager – Facilities & Operations

Are you an experienced Office Manager with a passion for creating safe, efficient, and welcoming workplaces? Healix International is seeking a proactive and organised professional to manage office operations and oversee facilities, ensuring our environment fosters productivity and collaboration.

Role Purpose

This role is central to maintaining a high‑quality workplace experience. You will manage day‑to‑day office operations, oversee Healix-owned properties, and lead a small team responsible for front‑of‑house and maintenance. Your work ensures our facilities are safe, compliant, and well‑maintained, supporting both staff and visitors.

Skills & Experience

• Proven track record as an Office Manager or similar role in a sizeable office environment.
• Strong understanding of building systems, health & safety regulations, and contractor management.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent interpersonal skills with the ability to engage staff at all levels.
• Ability to lead and motivate small teams effectively.
• Demonstrated ability to meet objectives and KPIs, including timely inspections, maintenance response times, and staff satisfaction.

Key Responsibilities

• Manage daily office operations to maintain a professional and efficient environment.
• Line‑manage and support the Facilities & Reception Coordinator and Maintenance Coordinator, including training and performance management.
• Act as the main point of contact for staff queries, visitors, and external stakeholders.
• Oversee administrative processes such as filing, correspondence, and scheduling.
• Organise company events, meetings, and staff activities.
• Ensure the smooth running and upkeep of Healix House and adjoining properties.
• Manage essential services including security, cleaning, utilities, and waste disposal.
• Ensure compliance with health & safety, fire, and building regulations.
• Assist with refurbishments, space planning, and layout design.
• Liaise with landlords, contractors, and service providers; negotiate and manage contracts.
• Monitor and manage office budgets, invoices, and supplier agreements.
• Ensure all equipment and systems (HVAC, lighting, IT/AV) are maintained and serviced.
• Collaborate with the Chief Risk Officer on emergency response and business continuity planning.

Required Criteria

• Proven experience as an office manager or similar role in a sizeable office environment.
• Good working knowledge of building systems, health & safety regulations, and contractor management; strong problem‑solving abilities.
• Strong communication and interpersonal skills; the ability to work with staff at all levels.
• The ability to lead small teams.

Closing Date

Wednesday 31st December, 2025

Contract Type

Fulltime

Salary

Based on Experience