Office & HR Assistant

Office Angels; City Of London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A staffing and recruitment agency in London is seeking an Office & HR Assistant. This full-time role involves managing reception, supporting HR functions, and ensuring smooth office operations. The ideal candidate should possess strong organisational skills and attention to detail. This is a great opportunity for career growth in a collaborative environment.

Qualifications

• Ability to prioritise multiple tasks effectively.
• Capable of managing confidential information discreetly.
• Strong interpersonal skills to communicate effectively.

Responsibilities

• Welcome visitors and manage calls at reception.
• Oversee office facilities and coordination with suppliers.
• Maintain accurate employee records and assist with onboarding.

Skills

Strong organisational skills

Attention to detail

Professional manner

Proficient in Microsoft Office

Tools

BrightHR

Biblio

Egnyte

Job description

Office & HR Assistant - London Bridge

Salary: £30k

Hours: 9:15am - 5:30pm (full-time office base role)

Role Overview

As the Office & HR Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office, while also providing vital support to our HR functions. You'll be the first point of contact for visitors and have the opportunity to make a significant impact on both office management and employee engagement.

Key Responsibilities

Office Management & Reception (c. 70%)

• Be the friendly face at reception, welcoming visitors and managing calls.
• Oversee office facilities, ensuring a safe and well-maintained environment.
• Coordinate with suppliers and contractors for IT, cleaning, maintenance, and more.
• Organise staff events and manage internal communications.
• Maintain organised office systems and shared resources for easy access.
• Provide general administrative support to directors and teams as needed.

HR Administration & Support (c. 30%)

• Maintain accurate and confidential employee records in compliance with GDPR.
• Prepare contracts, offer letters, and other essential HR documentation.
• Assist with onboarding by collecting right-to-work documents and preparing induction packs.
• Support the Finance & HR Director in updating company policies and the Employee Handbook.
• Help administer training, wellbeing, and employee engagement initiatives.
• Provide support for formal HR processes, including note-taking in meetings and preparing correspondence.

Skills & Experience Required

• Strong organisational and administrative skills with the ability to prioritise multiple tasks.
• Excellent attention to detail and accuracy when handling documentation.
• A professional and approachable manner, capable of managing confidential information discreetly.
• Proficient in Microsoft Office and eager to learn internal systems (e.g., BrightHR, Biblio, Egnyte).

Personal Attributes

• Proactive and self-motivated, taking ownership of tasks with enthusiasm.
• Flexible and adaptable, ready to switch between office management and HR support duties.
• Strong interpersonal skills to effectively communicate with staff at all levels and external partners.
• Discreet, trustworthy, and always professional in your conduct.

Why Join Us?

This is a fantastic opportunity to grow your career in a supportive and collaborative environment. If you are enthusiastic about making a difference and thrive in a lively setting, we want to hear from you!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.