Office Executive

Self-Portrait; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A fashion brand is seeking an Office Executive to manage daily front-desk activities and support FOH operations. The role requires 2+ years of office management experience, proficiency in Microsoft Office Suite, and exceptional organisational skills. Responsibilities include greeting guests, maintaining office presentations, and liaising with vendors. Ideal candidates are welcoming, organized, and can handle multiple tasks effectively. A professional attitude and customer service orientation are essential for success in this position.

Qualifications

• 2+ years experience in office management or similar FOH role.
• Hands-on experience with office equipment procurement.
• Excellent multitasking and time-management skills.

Responsibilities

• Greet and welcome guests as they arrive at the office.
• Maintain orderly and professional head office operations.
• Track and maintain supply of office consumables.
• Assist in organizing space for executive meetings or events.

Skills

Organisational skills

Time-management skills

Customer service attitude

Professional communication

Multitasking abilities

Tools

Microsoft Office Suite

Job description

About Us

Founded in 2013 by Malaysian-born and Central Saint Martins trained Han Chong, self-portrait has grown into a globally beloved brand in under 10 years. Having previously exhibited at the Venice Biennale as an artist, Han was drawn to fashion driven by a desire to create works that can touch more people. He decided to launch self-portrait - a moniker that reflects the women for whom he designs, with the sole aim to create beautiful clothes that would make women feel special.

About the role

We are looking for an Office Executive to support our FOH operations on a daily basis and to perform a variety of administrative and clerical tasks to support the wider business. You will be the first point of contact for our company. The office executive is responsible for all front-desk activities, welcoming guests, distributing correspondence and deliveries, and maintaining an organised working atmosphere. We are looking for a welcoming and organised office executive with impeccable phone and email manner. You should also be able to deal with multiple concurrent tasks in a timely and effective manner, while streamlining office operations. Being adaptable to a changing workload is essential for this position.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors or couriers to the appropriate person
• Maintain orderly and professionalhead office operations and presentation
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access
• Own new starter / leaver process
• IT support liaison
• Track and maintain constant supply of office consumables
• Liaise with multiple vendors to maintain smooth working order of all office facilities
• Assist in organising space for executive meetings or events as required
• Special project assistanceas required to support the Head of Business Development and wider business
• Planning for social events and annual staff parties

Experience & Requirements

• 2+ years experience in office managementor similar FOH role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment procurement
• Professional attitude, appearance and written communication
• Excellent organisational skills, project management skills a plus
• Multitasking and time-management skills, with the ability to prioritise tasks
• Customer service attitude