Office Coordinator

Hexis support services limited; London Borough of Ealing; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading support services provider in West London is looking for an organised and proactive Office Coordinator. You will manage day-to-day office operations, ensuring a welcoming environment while supporting staff and visitors. Key responsibilities include scheduling meetings, maintaining vendor relationships, and assisting with HR tasks. The ideal candidate will have excellent communication skills, be detail-oriented, and have previous office experience. This full-time position offers a competitive salary of £12.75 to £13.50 per hour along with growth opportunities.

Benefits

Supportive and friendly work environment

Opportunities for growth and development

Convenient location with excellent transport links

Qualifications

• Strong attention to detail.
• Previous office admin or coordinator experience is preferred.
• Confident using Microsoft Office tools.

Responsibilities

• Manage day-to-day office operations as first point of contact.
• Coordinate office maintenance, supplies, and vendor relationships.
• Support onboarding for new starters and assist with HR administration.
• Schedule meetings and manage office communications.
• Organise team events and maintain a professional office environment.

Skills

Highly organised

Excellent communication skills

Multitasking

Proactive problem-solver

Team player

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

About the Role

We are seeking an organised, proactive and people‑focused Office Coordinator to join our team in West London. This role is ideal for someone who thrives in a fast‑paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly. You’ll be the central point of contact for staff, visitors and suppliers, ensuring the office remains efficient, welcoming, and well‑managed.

Key Responsibilities

• Manage day‑to‑day office operations and act as the first point of contact for general enquiries.
• Coordinate office maintenance, supplies, and vendor relationships.
• Support onboarding for new starters and assist with HR administration.
• Schedule meetings, manage calendars and prepare meeting rooms.
• Handle incoming/outgoing post, deliveries, and office communications.
• Assist with basic finance tasks such as invoice processing and expense tracking.
• Organise team events, staff communications, and office initiatives.
• Maintain a tidy, safe and professional office environment.

About You

• Highly organised with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritise effectively.
• Confident using Microsoft Office (Word, Excel, Outlook).
• Proactive problem‑solver and team player.
• Previous office admin or coordinator experience is preferred.

What We Offer

• Competitive salary.
• Supportive and friendly work environment.
• Opportunities for growth and development.
• Convenient West London location with excellent transport links.

Job Details

Experience: Required
Languages: English – Advanced
Employment: Full-time
Schedule: Monday to Sunday morning and evening shifts
Salary: £12.75 – £13.5 hourly