Office Coordinator

Excel Sports Management; London; On-site; GBP 25,000 - 35,000; Part time

Job summary

A sports management firm in London is looking for a detail-oriented Office Coordinator. This part-time role involves overseeing office operations, managing supplies, and providing excellent service to visitors and staff. The ideal candidate will be organized, proactive, and possess strong interpersonal skills, with a commitment to client satisfaction.

Benefits

Benefits

Discretionary bonus

Qualifications

• Customer service experience preferred.
• Able to manage multiple priorities.
• Must possess strong organization and prioritization skills.

Responsibilities

• Oversee the day-to-day operations of the London Office.
• Manage office supplies and maintain common areas.
• Support in-office meetings and direct candidates.

Skills

Customer Service experience

Time-management skills

Excellent communication skills

Interpersonal skills

Attention to detail

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Position Summary

Excel Sports Management seeks an Office Coordinator to aid our growing organization as the first point of contact at our London location with all processes related to office operations and logistics. The ideal candidate will be a highly organized, driven, self-starter that is detail-oriented and exudes positive energy and elevated customer service. The candidate must have great interpersonal skills, confidence and be able to work collaboratively while thriving in a dynamic environment.

This role will be part-time, 4 days a week for 25-30 hours/week.

Responsibilities

• Under the guidance of the Senior Manager, Facilities, helps oversee the day-to-day operations of the London Office.
• Provide the highest level of service to all visitors, employees, candidates, and vendors, and ensure their arrival and access is welcoming and seamless.
• Manages incoming and outgoing mail, including but not limited to FedEx packages.
• Support colleagues in planning in-office meetings, conference room set-up, refreshment orders and resources.
• Under the guidance of the Operations Manager orders office supplies, cleaning supplies and manages refreshment replenishment for the London Office
• Maintain office common areas in an organized and neat fashion, including conference rooms, kitchen, municipal and storage areas.
• Will collaborate with the NY-HQ to maintain consistent environments and facilities across all offices.
• Will work with the HR and Recruitment team to greet and direct candidates while on-site.
• Will work closely with HR, to ensure that all new hires are provided the proper building and security access.
• Will track and report office related expenses.
• Oversees compliance related to workplace safety
• All other duties as assigned, including, but not limited to, supporting the upcoming office move.

Physical Requirements

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at time.

Education & Experience

• Customer Service experience preferred.

Knowledge, Skills and Abilities

• Must be a problem solver who is quick on their toes and able to navigate dynamic situations.
• Must have exceptional time-management skills and be able to execute tasks and responsibilities in an ever-changing environment.
• Must demonstrate excellent communication skills and be able to communicate clearly in all the various modes (verbal, written, text, etc.)
• Must have well-developed interpersonal skills, and energetic demeanor and a positive confident attitude.
• Must have a client-first mentality and commitment to excellence and continuous improvement.
• Must enjoy office logistics and operational tasks.
• Must be able to build relationships, genuine connections, and trust both internally and externally.
• Must be proactive and possess strong organization and prioritization skills.
• Must have a strong attention to detail and ability to manage multiple priorities.
• Must have strong working knowledge of Microsoft Excel, PowerPoint, etc.
• Must be able to operate with discretion and confidentiality.
• Must be a flexible and reliable team player internally and externally.
• Must be able to think creatively and innovatively.

Compensation & Benefits

• This position is eligible for benefits and discretionary bonus.
• Salary and compensation will vary based on relevant experience, time in role, business sector, and geographic location, among other criteria.

Sponsorship

• This position is not eligible for sponsorship.

Equal Employment Opportunity

Excel Sports Management provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation and training.