Office Coordinator

KBM Chartered Certified Accountants & Registered Auditors; Ealing; On-site; GBP 40,000 - 60,000; Full time

Job summary

A professional financial services firm in Dubai is looking for an Admin / Office Coordinator to manage office tasks and support operations. Candidates should have 2-5 years of UAE administrative experience, excellent communication skills, and proficiency in MS Office. The role offers a salary range of AED 3,500–5,000 per month with a start date in January 2026.

Qualifications

• 2–5 years UAE administrative experience, preferably in an accountancy office.
• Basic accounting knowledge is a plus.

Responsibilities

• Handle client enquiries via phone, email, and WhatsApp.
• Maintain organised digital and physical records.
• Assist with client onboarding and documentation.
• Schedule meetings and manage diaries.
• Coordinate with PRO services for visa/licence paperwork.
• Follow up with clients for missing documents, payments, or approvals.
• Assist in preparing simple reports or summaries raised by the accountant.
• Support marketing activities (sending emails, following up on leads).
• Maintain a professional office environment.
• Liaise with suppliers, landlords, and service providers.

Skills

Excellent English communication

Strong organisational skills

Client-facing personality

Proficiency in MS Office

Job description

Employer Description: KBM Accounting & Advisory is an established UK‑based firm with over 35 years of experience in accounting, tax, audit, and business advisory services. We are expanding our presence into the UAE through our IFZA‑licensed entity in Dubai to support local businesses with high‑quality, reliable, and professional financial services. Our approach combines strong technical expertise with a personal, client‑focused service style. We believe in professionalism, integrity, continuous learning, and building long‑term relationships with both clients and our team. As an employer, we offer a supportive working environment, opportunities to grow alongside an expanding international firm, and the chance to work closely with a qualified UK team.

Job Title: Admin / Office Coordinator

Location: Dubai, UAE

Company: KBM Accounting & Advisory (IFZA Free Zone)

Type: Full‑time

Summary: We are seeking a well‑organised and professional Admin / Office Coordinator to support our Dubai operations. The role requires strong communication skills, good customer service, and the ability to manage office tasks efficiently. Prior UAE administrative or accounting‑office experience is preferred.

Responsibilities

• Handle client enquiries via phone, email, and WhatsApp
• Maintain organised digital and physical records
• Assist with client onboarding and documentation
• Schedule meetings and manage diaries
• Coordinate with PRO services for visa/licence paperwork
• Follow up with clients for missing documents, payments, or approvals
• Assist in preparing simple reports or summaries raised by the accountant
• Support marketing activities (sending emails, following up on leads)
• Maintain a professional office environment (even if flexi‑desk)
• Liaise with suppliers, landlords, and service providers

Requirements

• 2–5 years UAE administrative experience (accountancy office preferred)
• Excellent English communication
• Strong organisational skills
• Basic accounting knowledge is a plus
• Proficiency in MS Office
• Friendly, confident, client‑facing personality

Salary Range: AED 3,500–5,000 per month

Start Date: January 2026