Office Assistant

PE Global (UK); Scotland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading electrical contractor is seeking a highly organised Office Administrator to manage day-to-day operations. The successful candidate will handle communications, organise files, and support project management. Proficiency in Microsoft Office and previous experience in a similar role are essential. Ideal for those looking to work in a dynamic environment with a focus on administration and client relations.

Qualifications

• Proven experience in an office administration role, preferably in the construction or electrical industry.
• Excellent organisational and multitasking abilities, with a keen attention to detail.
• Strong communication skills, both written and verbal.

Responsibilities

• Handling incoming calls, emails, and correspondence.
• Managing office supplies, equipment, and inventory.
• Organising and maintaining office files and documentation.
• Assisting project managers with administrative tasks.
• Coordinating with suppliers and subcontractors.

Skills

Office administration experience

Proficiency in Microsoft Office Suite

Excellent organisational abilities

Strong communication skills

Basic accounting knowledge

Education

Leaving Certificate or equivalent

Qualifications in office administration or business management

Job description

Overview

PE Global are currently working with a West Cork based Electrical Contractor to recruit an Office Admin to join the team. This role is based in Bandon.

This organisation is a leading electrical contractor in Cork, specialising in providing high-quality electrical services. Their commitment to excellence and safety has earned them a reputation for delivering reliable and efficient solutions to their clients.

Job Overview

They are seeking a highly organised and motivated Office Administrator to join the team. The successful candidate will play a crucial role in managing day-to-day office operations, supporting the project teams, and ensuring seamless communication with clients, suppliers, and subcontractors.

Responsibilities

• Handling incoming calls, emails, and correspondence, ensuring prompt and professional responses.
• Managing office supplies, equipment, and inventory, including placing orders as needed.
• Organising and maintaining office files, records, and documentation.
• Assisting project managers with administrative tasks, including scheduling, documentation, and client communication.
• Maintaining accurate project records, contracts, and documentation, ensuring compliance with company standards.
• Acting as the first point of contact for client inquiries and service requests.
• Coordinating with suppliers and subcontractors to ensure timely delivery of materials and services.
• Managing and updating contact databases for clients, suppliers, and subcontractors.
• Assisting with the preparation and processing of invoices, purchase orders, and payments.
• Supporting accounts payable and receivable, including following up on outstanding payments.
• Working closely with the finance team to maintain accurate financial records.
• Organising meetings, appointments, and travel arrangements for staff as needed.
• Ensuring the office environment is well-organised and conducive to productivity.
• Maintaining and updating office policies and procedures in line with company practices.

Skills and Qualifications

• Proven experience in an office administration role, preferably within the construction or electrical industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Excellent organisational and multitasking abilities, with a keen attention to detail.
• Strong communication skills, both written and verbal, with a customer-focused approach.
• Basic knowledge of accounting principles and experience with financial administration is advantageous.
• Familiarity with Irish regulatory and compliance requirements in the construction industry is a plus.

Education and Certifications

• Leaving Certificate or equivalent required; additional qualifications in office administration or business management are desirable.

How to apply

Interested candidates should submit an updated CV.

Please click the link below to apply, call Michaela on [phone] or alternatively send an up-to-date CV to [e-mail]

***Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland***