Office Assistant

Mazars UK LLP - formerly CompetitionRx Ltd; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Forvis Mazars is seeking an Administrative Assistant to support Partners with diary management and front-of-house service in a dynamic office environment. This role involves improving processes through technology, coordinating office events, and ensuring seamless administrative operations. Ideal candidates will possess strong client service skills and advanced proficiency in MS Office, while thriving under pressure and adapting to changing needs.

Qualifications

• Excellent client service skills and advanced MS Office knowledge required.
• Recent administration training or experience valued.
• Ability to manage conflicting priorities under pressure.

Responsibilities

• Provide diary management support to Partners and assess the effectiveness of processes.
• Manage room bookings and deliver exceptional front-of-house service.
• Conduct Right to Work checks and facilitate onboarding.

Skills

Client service skills

Advanced MS Office skills

Effective communication skills

Flexibility

Education

Recent administration training or experience

Job description

Forvis Mazars cares about your career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.

About The Team

The Business Support team is here to ensure the smooth running of the office, providing seamless, effective, and proactive administrative support. We continually seek ways to make full use of technology to improve processes and efficiency, promoting agile ways of working and reducing reliance on paper.

About The Role

• Provide effective diary management support to Partners, including:
• Scheduling internal and external meetings, ensuring meeting-specific requirements are met, and liaising with stakeholders as necessary.
• Understanding technical requirements (MS Teams) for virtual meetings.
• Supporting with meeting clashes and proactively reviewing Partners' diaries.
• Assess the effectiveness of processes and procedures, reporting back to the London Office Support Manager.
• Seek ways to utilize technology to improve processes and promote agile working, reducing paper reliance.
• Develop effective working relationships with Partners and Managers to understand their needs and offer solutions.
• Manage the room booking tool for London, ensuring optimal utilization of office space.
• Deliver exceptional front-of-house service.
• Support day-to-day facilities operations to maintain a welcoming, clean, secure, and safe environment.
• Assist the London Office Support Manager and Facilities Manager as needed.
• Conduct Right to Work checks for new joiners and facilitate onboarding, including health and safety considerations.
• Provide basic IT troubleshooting and escalate issues when necessary.
• Support switchboard operations.
• Organize local office events with the London Concierge and events team.
• Manage post and courier services in the office.

What We Are Looking For

• Excellent client service skills
• Advanced MS Office skills (Word, Excel, PowerPoint)
• Recent administration training or experience
• Effective communication skills, both verbal and written
• Flexibility and ability to work under pressure, managing conflicting priorities and expectations

About Forvis Mazars

Forvis Mazars is a leading global professional services network operating under a single brand worldwide, with members in the US and over 100 countries. We are committed to providing exceptional client service in audit & assurance, tax, and advisory services. Our vision is to move clients, people, industries, and communities forward, responding to sustainability issues like human rights, climate change, and environmental impacts.

We are a diverse, multicultural, multi-generational team that values ownership, involvement, and individuality. Our culture is inclusive, supportive, and focused on teamwork, agility, and making a meaningful impact. We encourage everyone to reach their full potential and celebrate diversity. For more information, visit forvismazars.com/uk.