Office Assistant

Pharo Management; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global macro hedge fund in London is seeking an Office Assistant to join the admin team. The role involves managing office logistics, assisting with calendar management, and supporting various office events. The ideal candidate will have prior administrative experience, strong communication skills, and proficiency in MS Office. This position offers a vibrant work environment focused on collaboration and development.

Qualifications

• Prior experience in office administration, facilities support, or hospitality industry preferred.
• Proficiency in MS Office (Outlook, Excel, Word) preferred.
• Excellent communication and interpersonal skills.

Responsibilities

• Answer main office phone line, handle couriers, distribute and file post.
• Greet and host guests, set up and maintain meeting rooms.
• Assist with calendar management and meeting scheduling.

Skills

Prior experience in office administration

Proficiency in MS Office

Organisational skills

Excellent communication skills

Proactive and solutions focused

Positive attitude

Job description

Overview

Pharo Management is a leading global macro hedge fund with a focus on emerging markets. Founded in 2000, the firm has offices in London, New York and Hong Kong and currently manages $7 billion in assets across four funds. Pharo trades foreign exchange, sovereign and corporate credit, local market interest rates, commodities, and their derivatives. We trade in over 70 countries across Asia, Central and Eastern Europe, the Middle East and Africa, Latin America as well as developed markets. Our investment approach combines macroeconomic fundamental research and quantitative analysis.

Pharo employs a diverse, dynamic team of 130 professionals representing over 20 nationalities and 30 languages. We have a strong corporate culture anchored in core values such as collaborative spirit, creativity, and respect. We are passionate about what we do and are committed to attracting the best and brightest talent.

This is a great opportunity to join a market leader and contribute to our continued success.

We are looking for an Office Assistant to join our admin team in our London office. The role will report to the Chief Administrative Officer.

Responsibilities

• Answer main office phone line, handle couriers, distribute and file post.
• Greet and host guests, set up and maintain meeting rooms.
• Assist with calendar management, meeting scheduling, and basic logistics.
• Assist with maintaining the condition of the office and arranging minor repairs as required.
• Support ordering and restocking of office supplies, stationery, and kitchen essentials.
• Coordinate small-scale office service needs and facilities issues.
• Contribute to office-wide events, such as Christmas celebrations, team activities, and seasonal office gatherings.
• Assist with logistics for group lunches, wellness initiatives, and ad-hoc celebrations (e.g., birthdays, milestones).
• Support larger-scale events as needed, including PM Offsites, Internship Week, and holiday celebration.

Skills & Experience

• Prior experience in office administration, facilities support, or hospitality industry preferred.
• Proficiency in MS Office (Outlook, Excel, Word) preferred.
• Organisational and detail oriented.
• Excellent communication and interpersonal skills and team focused.
• Proactive and solutions focused.
• Comfortable with multitasking and shifting priorities.
• Positive attitude and eagerness to develop new skills.