Office Administrator Receptionist - Part time

Horsham Family Lawyers; Horsham; On-site; GBP 24,000 - 26,000; Part time

Job summary

A family law firm in Horsham is seeking an experienced Office Administrator/Receptionist to support their team. The successful candidate will handle reception duties, manage diaries, and assist with client communications. Proficiency in Microsoft applications and excellent organisational skills are required. The role offers a salary between £24,000 and £26,000 pro-rata for three days a week with 20 days holidays plus bank holidays.

Benefits

20 days holiday plus bank holidays

Professional work environment

Qualifications

• Experience in an administrative role is required.
• Must manage multiple tasks effectively.
• Excellent grammar and spelling skills necessary.

Responsibilities

• Answering incoming reception calls.
• Greeting clients and offering refreshments.
• Diary management and booking clients.
• Answering enquiry emails.
• Managing client setup on software.
• Conducting risk assessments and compliance.

Skills

Organisational skills

Communication skills

I.T. skills (Microsoft Word, Outlook, Excel, Teams)

Telephone manner

Audio typing

Job description

Following the continued growth and success, Horsham Family Lawyers are looking to recruit an Office Administrator/Receptionist to support our team. The successful candidate should have experience working in an administrative role.

Who We Are Looking For

You must be highly organised with great communication skills, including a pleasant, professional and supportive telephone manner, and work well as part of our friendly team. The position requires excellent I.T. skills (proficient in all Microsoft programmes, including Microsoft Word, Outlook, Excel, Teams) and an ability to manage multiple tasks and prioritise workload effectively.

The Position

This is a permanent role, working three days per week, working from our office in Horsham. Working hours are 9:00 am – 5:00 pm.

Salary – £24,000 – £26,000 per annum pro‑rata, dependent upon experience. A six‑month probationary period will be in place.

20 days holidays plus bank holidays.

The Job Role

• Answering the main incoming reception calls.
• Greeting clients and offering refreshments.
• Diary management, booking of new and existing clients.
• Answering enquiry emails.
• Audio typing via digital dictation with excellent grammar and spelling.
• Managing the setup of new clients on the management software system.
• Ensuring all risk assessment and compliance procedures are dealt with, including AML procedures.
• Preparing client care information letters and typing of solicitors’ attendance notes.
• Organising the archiving and closing client files.

Other Duties

Any other duties as required.

Application

For more information about Horsham Family Lawyers, please visit our website.

Please forward your CV together with a covering letter outlining why you are a suitable candidate, by the 15th January 2026.