Office Administrator

YourRecruit; Tandridge; On-site; GBP 25,000 - 30,000; Full time

Job summary

A recruitment agency is seeking an Office Administrator / Operations Support to manage incoming calls, maintain job notes, and assist the Operations Director. The ideal candidate will have prior admin experience, strong communication skills, and proficiency in Microsoft 365. This position offers a salary between £25,000 and £30,000. Applications are welcome from those eligible to work in the UK without sponsorship.

Responsibilities

• Handle incoming calls and take clear messages.
• Input and update data in various management systems.
• Maintain live job notes and send client updates.
• Raise and track purchase orders and order materials.
• Monitor task tracking for job progress and costs.
• Support the Operations Director with various tasks.
• Organise shared inboxes and file necessary documents.

Skills

Previous admin or operations support experience

Proactive and confident working independently

Strong written and verbal communication skills

Highly organised and detail-focused

Fast, accurate data entry

Proficient in Microsoft 365

Experience with client portals (e.g. BigChange)

Knowledge of basic purchasing

Full UK driving licence

Tools

Microsoft 365 (Outlook, Word, Excel)

CAFM/job management systems

Job description

Overview

Job Title: Office Administrator / Operations Support

Location: Caterham (relocating to Godstone at the end of the year)

Hours: Monday to Friday, 8:00am - 5:00pm

Salary: £25,000 - £30,000 (DOE) + pension

Responsibilities

• Handle incoming calls, take clear messages, and escalate urgent matters.
• Input and update data in client portals, CAFM systems, and internal job management systems.
• Maintain live job notes, send client updates, and chase approvals or purchase orders.
• Raise and track purchase orders, order materials to specification, and arrange couriers/collections.
• Monitor task tracking for job progress, costs, and parts.
• Support the Operations Director with scheduling, permits, RAMS, and Health & Safety documentation.
• Keep shared inboxes organised, filing invoices, quotes, delivery notes, and correspondence.

Skills & Experience

• Previous admin or operations support experience.
• Proactive and confident working independently.
• Strong written and verbal communication skills, with a clear phone manner.
• Highly organised, detail-focused, and able to multitask.
• Fast, accurate data entry; confident using multiple systems.
• Proficient in Microsoft 365 (Outlook, Word, Excel); quick to learn new software.
• Experience with client portals, CAFM/job management systems (e.g. BigChange) - desirable.
• Knowledge of basic purchasing (raising POs, matching invoices/delivery notes) - desirable.
• Full UK driving licence - desirable.

Additional Information

For your information:

• Interested? Please send your CV in as a Word format only.
• Please only apply if you are already eligible to work in the UK (indefinitely & without sponsorship).
• Not for you but you know someone suitable? Take advantage of the YourRecruit paid referral fee.
• Due to the large numbers of responses we receive, it is not possible to respond to every application. Only short-listed candidates will be contacted for this role. If you haven’t heard within 7 days, please assume you have been unsuccessful on this occasion. You may apply for suitable vacancies in the future as well.
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