Office Administrator

Benefex Limited; Southampton; On-site; GBP 28,000; Full time

Job summary

A progressive technology company is seeking an Office Administrator for their Southampton office. The role involves covering reception, managing post, and assisting with administrative tasks. Candidates should be proficient in Microsoft packages and possess strong organizational skills. The position offers flexible working options and a comprehensive benefits package, including 25 days holiday and a monthly allowance for personal use.

Benefits

£28,000 salary

Flexible work setup

25 days holiday plus bank holidays

Healthcare cash plan

Employee Assistance Plan 24/7

Income Protection and life assurance

Enhanced parental leave package

£50 monthly allowance

Qualifications

• Experience in administrative roles is preferred.
• Strong communication skills are essential.
• Ability to handle multiple tasks efficiently.

Responsibilities

• Cover the reception desk and greet visitors.
• Manage inbound & outbound post.
• Assist with general administration tasks.
• Liaise with contractors for building management.
• Support event planning for the Social Committee.

Skills

Proficient in IT – Microsoft packages

Strong organisational skills

Ability to multitask

Excellent attention to detail

Ability to work independently & as part of a team

Positive and outgoing attitude

Job description

Overview

Who are Benifex? We are a fast-moving technology company, and one of the most successful providers of online reward and benefits solutions in the world. We believe that everyone deserves an exceptional experience at work, every day, and build workplace technology that makes this happen. Benifex’s mission is to build remarkable experiences that employees love. Today Benifex supports more than five million employees in over 3,000 organisations across more than 100 countries. To help us on our quest to be the best, we need brilliant people on board and that’s where you come in.

Why should you apply?

• Impact: Play a vital role in being the heart of the business, supporting all areas from employees to customers and developing meaningful relationships.
• Autonomy: Manage your own workload and decide how to deliver your work. You'll be the main person responsible for keeping our office running smoothly, while also assisting on larger-scale work such as social events, team meetups, etc.
• Knowledge: This role needs in-depth knowledge of every department within Benifex in order to adequately support them and you'll have the opportunity to expand your knowledge of every internal department.
• Sunday Times Best Place to Work 2025 and Technology award winner
• Work for a profitable, fast-growing market leader in the online reward and benefits space

Please note we are unable to offer visa sponsorship and require the people to be based in the UK or Ireland for this position

Great benefits:

• £28,000
• Flexible work – choose a working setup that works for you, our only ask is to see you once a month in the office and you must be based in the UK or Ireland.
• Full access to our comprehensive benefits package, including discounts from hundreds of high street brands, salary sacrifice schemes across Finance, Health, Tech, and more
• ️ 25 days holiday plus your local bank holidays
• Your birthday off
• ️ Two half day wellbeing days
• Healthcare cash plan to cover the costs of day-to-day healthcare
• Employee Assistance Plan 24/7 365 support
• Income Protection (75%) and life assurance (4x salary)
• Referral bonuses
• Enhanced parental leave package - 26 weeks fully paid maternity leave and 4 weeks fully paid paternity leave
• ️ Work from Anywhere policy for 90 days
• ️ Buy and Sell scheme for holidays
• £50 monthly allowance to spend on whatever takes your fancy, your very own Benifex card will be topped up at the start of each month

Role Overview

We're looking for an Office Administrator for our Southampton office. You will play a vital role in supporting the business as a whole, through covering the reception desk, welcoming and assisting our customers, various admin support, managing post, handling facilities and other day to day tasks that come up in the office. You'll report into the Executive Assistant to ensure the smooth running of the office.

Please note that this is an onsite role, based in our Southampton office, 5 days a week.

We are open to discussing full time and part time working schedules.

Responsibilities

• Reception cover - meet and greet all visitors, ensuring they are added to internal booking system and given relevant access when arriving onsite
• General administration tasks
• Manage all inbound & outbound post
• Answer office calls and transfer internally
• Responsible for office orders including stationery, sundries & lunches
• Chief Fire Marshall (training will be provided)
• Chief First Aider (training will be provided)
• Building management including liaising with contractors, contracts & general office upkeep
• Support Social Committee & United@Benefex with event planning and execution
• Responsible for office tours

What are we looking for?

• Proficient in IT – Microsoft packages and able to learn new systems
• Strong organisational skills – to be able to prioritise tasks
• Ability to multitask
• Excellent attention to detail
• Ability to work independently & as part of a team
• Positive and outgoing attitude to work

Even if you don’t meet all of the requirements for this role, we encourage you to apply! We are looking for talented and passionate individuals who are eager to learn and grow. We also offer a variety of other roles, so please check out our careers page to see if there is something else that might be a good fit for you.

Our interview process

Benifex understands the need to have a fast and efficient process, the below will all be completed in the shortest time possible.

• Initial informal call with the Talent team
• Online tests in numeracy and logical reasoning
• Interview with the hiring manager and a member of the team
• Final interview with a Senior Leader

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We are committed to creating a diverse and inclusive workplace where everyone feels welcome and respected. We believe that diversity and inclusion are essential to our success, and we are proud to be an equal opportunity employer.

We are a proud member of the Disability Confident employer scheme.

If you require any reasonable adjustments at any stage during the recruitment process, please let us know with your application.