Office Administrator

Risktec; Greater London; On-site; GBP 60,000 - 80,000; Part time

Job summary

A specialist risk management consultancy in Greater London is looking for a part-time Office Administrator to provide essential operational and administrative support. The successful candidate will manage office operations, assist with health and safety compliance, and the tendering process, while demonstrating strong interpersonal skills and proficiency in Microsoft Office. This role offers competitive compensation, health benefits, and a pension scheme with employer contributions.

Benefits

Competitive Salary

Health and life insurance

Company pension scheme

Annual leave of 25 days plus holidays

Qualifications

• Ability to build positive working relationships and interact professionally.
• Excellent time management and prioritisation skills.
• Ability to work independently and in a team.

Responsibilities

• Provide operational and administrative support.
• Manage office inductions and access equipment.
• Ensure compliance with health and safety regulations.
• Support teams in the tendering process.

Skills

Strong interpersonal skills

Time management

Organisation skills

Confidentiality

Microsoft Office proficiency

Tools

Databases

Finance systems

Job description

Job Title : Office Administrator (Technical Assistant) Part-time (15-20 hours a week)

Office attendance : 3 days per week.

About us

Risktec is an established, independent specialist risk management consulting and training company and is part of the TÜV Rheinland Group. We support clients in managing health, safety, security, environmental (HSSE), and business risks in sectors where the consequences of loss are high.

Our people are high-calibre, motivated professionals with a strong focus on meeting and exceeding client expectations. Our principal office is located in Warrington, with additional UK offices in Aberdeen, Derby, Edinburgh, Glasgow, and London. Internationally, we operate from key locations across Europe, the Middle East, South East Asia, and North America, supported by TÜV Rheinland’s extensive global network of offices and local representatives.

We are privileged to work with many of the world’s leading companies across a wide range of sectors, including oil, gas and chemicals, nuclear and defence, transport, and renewables. To date, we have delivered over 7,000 projects for more than 1,400 clients in over 70 countries.

Job Description

You will provide operational, administrative, and facilities support to ensure the smooth day-to-day running of the London office. Key responsibilities include:

• Develop a strong understanding of the office environment and how all systems and facilities operate.
• Deliver office inductions for new starters, including guidance on using the office space and facilities.
• Manage the allocation of access fobs and lockers, maintaining accurate records.
• Ensure the office complies with health and safety regulations.
• Act as a key point of contact between building management and the company’s Facilities Manager.
• Assist with the day-to-day monitoring of the various supplier tendering portals.
• Support teams throughout the tendering process as required.
• Provide general administrative and operational support to office-based teams as required.
• Welcome visitors, issue access passes, and explain relevant health and safety procedures.
• Order office consumables and supplies, monitoring stock levels and ensuring availability at all times.
• Liaise with relevant suppliers to ensure the office remains clean, well-stocked, and a positive working environment for the team.
• Organise internal office events and activities, as appropriate.
• Answer and manage incoming phone calls in a timely and professional manner, directing calls appropriately or taking and relaying messages.
• Support the project management and invoicing process, when required.

What we expect of you

• Strong interpersonal skills, with the ability to build positive working relationships and interact confidently and professionally with colleagues, visitors, and external stakeholders.
• Excellent time management, organisation, and prioritisation skills.
• Ability to maintain a good working knowledge of the organisational structure, including key personnel, roles, and responsibilities.
• A high level of confidentiality and discretion at all times.
• Ability to work independently as well as collaboratively as part of a team.
• Adherence to company policies, procedures, and professional standards.
• Ability to represent the organisation in an ethical and professional manner.
• Proficiency in Microsoft Office (essential).
• Knowledge of databases and simple finance systems (desirable).

Whats on offer

• Competitive Salary, including eligibility to benefit from Risktec’s Profit Share bonus scheme.
• Health and life insurance.
• Enrolment in Risktec’s company pension scheme, with generous employer pension contributions.
• Annual leave, comprising 25 days plus statutory holidays and the opportunity to purchase up to an additional 5 days of annual leave.

Access to company discounts with various organisations