Office Administrator

Adecco; Chichester; On-site; GBP 20,000 - 30,000; Part time

Job summary

A dynamic organisation in Chichester is seeking a proactive Office Administrator focused on compliance and general office support. This part-time role offers flexibility with responsibilities including document management, meeting coordination, and health & safety compliance. Ideal candidates will have strong organisational skills and office administration expertise, with proficiency in MS Office and SharePoint. Join the team and make a meaningful impact!

Qualifications

• Strong organisational skills with attention to detail.
• Solid background in office administration and record-keeping.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and SharePoint.

Responsibilities

• Assist with the preparation and filing of board minutes.
• Maintain compliance-related documents and financial records.
• Organise and support meetings and company events.
• Update company documents on SharePoint and ensure security.
• Ensure compliance with health & safety and quality management standards.
• Provide general administrative assistance to support office operations.

Skills

Attention to Detail

Office Administration Expertise

Tech-Savvy

Excellent Communication

Problem-Solving Mindset

Tools

Microsoft Office Suite

SharePoint

Job description

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Are you a proactive Office Administrator with a passion for compliance? Our client, a dynamic and growing organisation based in Chichester, is seeking a dedicated and detail-oriented professional to join their vibrant team. You will play a pivotal role in supporting compliance administration and providing general office support, contributing to the smooth and efficient running of the company.

Key Responsibilities:

• Compliance Support: Assist with the preparation, review, and filing of board minutes, ensuring accuracy and adherence to governance best practises.
• Document Management: Help maintain compliance-related documents and financial records, supporting auditors in meeting regulatory and financial requirements.
• Meeting Coordination: Organise, attend, and provide administrative support for meetings, conferences, and company events, including minute-taking and follow-up on action items.
• File Management: Maintain and update company documents on SharePoint, ensuring easy access, security, and adherence to document control procedures.
• Health & Safety and Quality Management: Ensure compliance with company policies and procedures, particularly health & safety and quality management standards.
• General Office Support: Provide day-to-day administrative assistance, including scheduling, communication management, and ad-hoc duties to support smooth office operations.

What You'll Bring:

• Attention to Detail: Strong organisational skills, managing multiple priorities while maintaining accuracy in tasks such as document preparation and compliance checks.
• Office Administration Expertise: Solid background in office administration, streamlining processes, managing schedules, and maintaining accurate records.
• Tech-Savvy: Proficiency in computer systems, particularly Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint, with a quick ability to learn new software tools.
• Excellent Communication: Strong verbal and written communication skills, confidently liaising with internal teams, external stakeholders, and senior management.
• Problem-Solving Mindset: Proactive attitude, anticipating issues, resolving them efficiently, and making recommendations for process improvements.

This is a part time position, either working 3 full days a week or 5 shorter days providing flexibility for the right candidate. Our client believes in a short and efficient interview process, which will be a face-to-face meeting.

This is an exciting opportunity for a driven individual who is ready to take on a role with variety, responsibility, and the potential to develop professionally. If you're an organised, detail-focused individual eager to make a difference, we want to hear from you! Join our client's team and contribute to their success. Apply now!

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.