Office Administrator

MCS Group; Belfast; On-site; GBP 25,000 - 29,000; Full time

Job summary

A leading recruitment agency in Belfast is seeking a Reception Manager to oversee front-of-house operations, ensuring a secure and professional environment. Responsibilities include managing reception, coordinating bookings, and supporting data security efforts. The ideal candidate will have proven experience in reception management, excellent organisational skills, and competence in GDPR. This role offers an annual salary between £25-29K and various benefits, including 40 days of annual leave.

Benefits

40 days annual leave

Opportunity for career progression

Engaging work environment

Qualifications

• Proven experience managing reception operations and visitor/contractor access.
• Excellent organisational skills and strong attention to detail.
• Competence in information governance, GDPR, and digital systems.

Responsibilities

• Manage reception operations and handle visitor/contractor access.
• Coordinate meeting room bookings and maintain the reception area.
• Report facilities and security issues through daily/weekly checks.

Skills

Organisational skills

Attention to detail

Information governance

Experience with GDPR

Digital systems competence

Tools

SharePoint

Job description

Do you excel in creating a welcoming, well‑run, and secure workplace? This role offers the opportunity to lead front‑of‑house operations, support smooth day‑to‑day office functioning, and play a key part in ensuring a safe, organised, and professional environment for staff and visitors.

The role

• Manage reception operations, including visitor/contractor access, temporary passes, and handling mail, calls, and intercom queries.
• Maintain the reception area and stationery supplies.
• Coordinate meeting room bookings and ensure rooms remain tidy and prepared.
• Report facilities, cleaning, maintenance, security, and H&S issues through daily/weekly checks.
• Escort visitors and support security procedures, including alarm setting/unsetting.
• Manage SharePoint site access and support data security improvements.
• Support records management processes, including retention, GDPR/FOI responses, and staff training.

The Person

As the successful candidate you will have the following background and experience:

Essential

• Proven experience managing reception operations and visitor/contractor access.
• Excellent organisational skills and strong attention to detail.
• Competence in information governance, GDPR, and digital systems (e.g., SharePoint).

This position will be subject to a Basic Access NI check.

What's in it for you?

• An annual salary £25-29K experience dependant
• Annual Leave - 40 days annually
• A brilliant opportunity to be the welcoming face of the organisation and keep daily operations running smoothly.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact Meghan Hamilton, Senior Recruitment Consultant on 02896935508 or on email at [e-mail].

MCS Group is committed to Equality, Diversity, and Inclusion for all, being the first recruitment agency in NI to achieve Bronze Diversity Mark accreditation, if you have a disability which means you require a reasonable adjustment to be considered at any stage of the recruitment process, please contact us and we will endeavour to facilitate the request.
Even if this position is not right for you, we may have others that are. Please visit MCS Group to view a wide selection of our current jobs www.mcsgroup.jobs