Mobilisation Project Co-ordinator

Biffa Waste Services; High Wycombe; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading waste management company in High Wycombe is seeking a Mobilisation Project Coordinator to oversee contract mobilisations, ensuring accuracy and compliance with ISO standards. The ideal candidate will have strong Excel skills, excellent organisational abilities, and a proactive approach. Join a team dedicated to improving waste management and creating sustainable solutions in an inclusive environment.

Qualifications

• Ability to prioritise effectively and meet deadlines.
• Proactive approach demonstrating initiative and forward thinking.
• Attention to detail and accuracy.
• Willingness to learn new systems and processes.

Responsibilities

• Project-manage the mobilisation of new business contracts.
• Ensure processes are followed to ISO standards.
• Identify and coordinate service solutions.
• Import and manage data into internal systems.
• Set up and maintain contracts and purchase orders.

Skills

Strong workload management skills

High proficiency across Microsoft Office

Excellent organisational skills

Clear, confident communication skills

Ability to build effective working relationships

Resilient and composed under pressure

Tools

Microsoft Excel

Job description

Mobilisation Project Coordinator

High Wycombe - Office Based

Full Time / Permanent

37.5 Hours Monday to Friday

A quick look at the role

In this role, you’ll project-manage new and existing contract mobilisations, ensuring every detail is delivered on time, to standard, and with exceptional accuracy. From coordinating data, contracts and purchase orders, to working closely with Business Development and Account Managers, you’ll be at the heart of bringing major new business—up to £9M—successfully onboard.

Your core responsibilities

• Project-manage the mobilisation of new business contracts (up to £9M), ensuring all processes are followed to ISO standards, forms are completed accurately and on time, milestones are met, and documentation is recorded correctly.
• Adhere to all auditable procedures, including checklists, ensuring full compliance within required deadlines.
• Identify and coordinate service solutions, working with Supply Chain to source profitable subcontracted services where direct delivery isn’t possible.
• Import, manage and validate data, including transferring information from Excel into internal systems.
• Set up and maintain contracts and purchase orders, including amendments and updates as required.
• Collaborate closely with Business Development Managers and Account Managers to ensure customer requirements are fully understood and delivered throughout mobilisation.
• Engage confidently with customers at both Head Office and site level to support a smooth mobilisation process.
• Maintain up-to-date project documentation, ensuring shared folders and mobilisation schedules (including revenue details) are accurate and current.

Our essential requirements

• Strong workload management skills, with the ability to prioritise effectively and meet strict deadlines.
• High proficiency across Microsoft Office, including advanced Excel capability.
• Proactive and positive approach, demonstrating initiative and forward thinking.
• Excellent organisational skills, with exceptional attention to detail and accuracy.
• Willingness to learn and develop, adapting quickly to new systems and processes.
• Clear, confident communication skills, both written and verbal.
• Ability to build effective working relationships with internal teams, customers and external partners.
• Resilient and composed under pressure, maintaining professionalism in a fast-paced environment.

Changing the way people think about waste.

At Biffa, we love working with waste. Whether we’re turning it into sustainable power, finding new ways to recycle it or simply keeping it off the streets, we believe every day is an opportunity to improve the lives of millions. It’s a view that’s shared by our 11,500+ people around the country, who trust us to provide them with a career that’s always rewarding, often challenging, but never dull. And it’s why we’re the UK’s No. 1 choice for business waste management.

Dedicated to diversity.

Being inclusive is core to our culture at Biffa; we believe different ideas, perspectives and backgrounds are key to developing a creative and effective working environment that represents our communities and generates the best outcomes for colleagues, customers and stakeholders, which is why you’ll find us championing diversity, equity and inclusion at every turn.